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Searching the Global Address List (GAL) in Outlook 2016 for Windows

The Global Address List (GAL) contains the names and email addresses of everyone on the live@UCL email and calendar service.

By default, Outlook will have automatically connected to the UCL Global Address List when you first set it up, so you will have access to search for anyone in the GAL.

Learn how to search the GAL for your contacts.

Instructions

1. Click in the Search People field in the top-right corner and type in the name of the person you are looking for. Outlook will automatically generate a list of users matching your search string.

Fig 1. Location of the Find a contact field in the Outlook 2016 window…

Fig 1. Location of the Find a contact field in the Outlook 2016 window
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2. Once you have found your contact, click on their name to open up more details. You should now see a quick view of the user’s email address, you can email them by clicking on the email icon or their email address.

Fig 2. Illustration of an example contact…

Fig 2. Illustration of an example contact
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3. Another way of searching is to click on the Address Book button.

Fig 3. Location of the Address Book button…

Fig 3. Location of the Address Book button
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4. You can now search the Global Address List using the Address Book window.

Fig 4. Global Address List view…

Fig 4. Global Address List view
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Using the GAL when sending an email

1. A more useful way of using the GAL is when you are trying to compose an email. You can access this by clicking on the To… button in the message window.

Fig 5. Location of the To button…

Fig 5. Location of the To button
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2. The Global Address List will open and can search for the person you want to email.

Fig 6. Example of search the GAL…

Fig 6. Example of search the GAL
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