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Create a Contact Group (local distribution list) in Outlook 2016 for Windows

Here you will learn to set up a Contact Group (local distribution list) where you can manage your own list of members.

Instructions

1. Select the People icon within the bottom left hand corner.

Fig 1. Location of the People icon…

Fig 1. Location of the People icon
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2. In your Contacts, click the New Contact Group button to create a new contact group.

Fig 2. Location of the New Contact Group button…


Fig 2. Location of the New Contact Group button

3. Type in a name for your new contact group.

4. Now you will need to add members to this new list. Your can compose the list from the Global Address List and from your personal contacts. In this example, we will add members from the Global Address List (GAL) i. Click on Add Members > From Address Book.

Fig 3. Illustration of entering a name for a new group and the Address Book option…

Fig 3. Illustration of entering a name for a new group and the Address Book option

5. Search for contacts that you would like to add to your new list and once you have finished, click OK.

Fig 4. Illustrating adding members to the contact group…

Fig 4. Illustrating adding members to the contact group
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6. Click Save & Close.

Fig 5. Location of Save and Close button…

Fig 5. Location of Save and Close button
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7. Your new distribution list will now be created and added to your list of contacts.

Fig 6. Illustration of new contact group…

Fig 6. Illustration of new contact group
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Sending emails to your distribution list

1. Sending emails to your distribution list is the same as sending emails to any other members in your contact list. You can access your Address Book from a new message window by clicking on the To... button.

Fig 7. Location of To... button…

Fig 7. Location of To... button
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2. Select Contacts from your address book to search your local contact list.

Fig 8. Contacts option in Address Book…

Fig 8. Contacts option in Address Book

3. You can find your distribution list from here.

Fig 9. Search results window…

Fig 9. Search results window
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