Create a Contact Group (local distribution list) in Outlook 2016 for Mac

A Contact Group is a distribution list saved within Outlook only (local distribution list), where you can manage your own list of members. This guide demonstrates how to create a Contact Group.

This guide is aimed at...

• Staff

Before you start...

Important: The groups created will only be available in Outlook 2016 for Mac. They will not synchronise with the live @ UCL server which means that you will not see your local contact groups in Outlook Web Access or any other email clients that you use.

Tip: If the Contact Group icon is greyed out, you will need to show 'On My Computer' folders within Outlook. This is performed by selecting the following:

1. Select the Outlook menu within the top-left corner. Select Preferences.
2. Within the Outlook Preferences window, beneath Personal Settings, select General.
3. Beneath Sidebar, un-tick the Hide On My Computer folders tick-box.

Instructions

1. Click on the People icon within the bottom-left hand corner of Outlook.

Fig 1. Location of the People icon
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2. In address book, click on Contact Group to create a new Contact Group (local distribution list).

Fig 2. Location of the New Contact Group button
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3. Type in a name for your new contact group.

4. A blank contact group form will open. Fill in the necessary information i.e:

Untitled Group: This is the group name, change it to something suitable for your need

Use Bcc to hide member information: check this box if you want to hide your members emails from each other

Members: double-click in the Name column to type in the name of your members. Outlook 2011 will automatically create a list of possible users from the GAL to help you find the right user.

Fig 3. Example of new contact group
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5. When completed, click Save & Close.

Fig 4. Location of the Save & Close button
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6. Your new Contact Group (local distribution list) is now created and added to your list of contacts.

Fig 5. Illustration of new contact group
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Related guides and other info:

• Create a new contact
• Find a contact
• Delete a contact
• About distribution lists

Help and support

• Contact the IT Services.