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Create a Contact Group (local distribution list) in Outlook 2016 for Mac

A Contact Group is a distribution list saved within Outlook only (local distribution list), where you can manage your own list of members. This guide demonstrates how to create a Contact Group.

This guide is aimed at...

  • Staff

Before you start...

Important: The groups created will only be available in Outlook 2016 for Mac. They will not synchronise with the live @ UCL server which means that you will not see your local contact groups in Outlook Web Access or any other email clients that you use.

Tip: If the Contact Group icon is greyed out, you will need to show 'On My Computer' folders within Outlook. This is performed by selecting the following:

1. Select the Outlook menu within the top-left corner. Select Preferences.
2. Within the Outlook Preferences window, beneath Personal Settings, select General.
3. Beneath Sidebar, un-tick the Hide On My Computer folders tick-box.

Instructions

1. Click on the People icon within the bottom-left hand corner of Outlook.

Fig 1. Location of the People icon…

Fig 1. Location of the People icon
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2. In address book, click on Contact Group to create a new Contact Group (local distribution list).

Fig 2. Location of the New Contact Group button…

Fig 2. Location of the New Contact Group button
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3. Type in a name for your new contact group.

4. A blank contact group form will open. Fill in the necessary information i.e:

Untitled Group: This is the group name, change it to something suitable for your need

Use Bcc to hide member information: check this box if you want to hide your members emails from each other

Members: double-click in the Name column to type in the name of your members. Outlook 2011 will automatically create a list of possible users from the GAL to help you find the right user.

Fig 3. Example of new contact group…

Fig 3. Example of new contact group
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5. When completed, click Save & Close.

Fig 4. Location of the Save & Close button…

Fig 4. Location of the Save & Close button
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6. Your new Contact Group (local distribution list) is now created and added to your list of contacts.

Fig 5. Illustration of new contact group…

Fig 5. Illustration of new contact group
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Related guides and other info:

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