UCL Human Resources


MyHR user guides and online training

User guides

Our interactive user guides will show you how to use MyHR. To access the user guides, please do the following.

  • Visit the UCL Knowledge Centre  
  • Create a new account (insert a username and password)
  • Once you have created an account and logged in, click on ‘UCL Knowledge Paths’ from the left-hand menu options
  • You will then be able to see the full list of MyHR user guides.  Please note: Employee Self-Service and Manager Self-Service are likely to be the guides of most relevant to all employees

Please note: The user guides may also be referred to as ‘UPKs’ which stands for User Productivity Kit. 

Department Transactions

To view and book available prerequisite Department Transactions training sessions, please see the HR Staff Training page.

These guides provide a step by step walkthrough of the various workflows in Department Transactions in a Word Document format. 


Annual leave calculations


These calculators will provide full and part-year annual leave entitlements for individuals on standard UCL terms and conditions. You will require the work pattern/s and the start and end dates of the period/s for which annual leave entitlement is to be calculated.

Calculation templates

These templates provide guidance on how to manually calculate annual leave entitlements for individuals on standard UCL terms and conditions. They will also provide guidance on how to calculate leave entitlements for mid-year starters and leavers.

Employee Self Service

Deletion of Historical Absence

These guides provide a walkthrough on how to delete historical absences in MyHR.

MyHR Departmental Read Only Access

These user guides assist the navigation of the Departmental Read Only access to MyHR.


Training videos



MyHR Employee Self-Service

The following videos are a quick ‘how to’ of the most common queries in MyHR Employee Self-Service.

Update my contact details

MediaCentral Widget Placeholderhttps://mediacentral.ucl.ac.uk/Player/24135597

View my Payslips

MediaCentral Widget Placeholderhttps://mediacentral.ucl.ac.uk/Player/49512769

How to create a sickness absence 

MediaCentral Widget Placeholderhttps://mediacentral.ucl.ac.uk/Player/28826843


Enrol onto a training course

MediaCentral Widget Placeholderhttps://mediacentral.ucl.ac.uk/Player/84554774


Payments Approver

This video is for anyone who has the MyHR Payments Approver role. See the video below for a short explanation.

MyHR Payments Approver

MediaCentral Widget Placeholderhttps://mediacentral.ucl.ac.uk/Player/21823258