UCL Career Frameworks


PPM - grade 6

Example job roles: Project Assistance Project/Programme Support

Level: Developing/Skilled   


Activities and responsibilities likely to be required when working at this level

  • Provide administrative support and coordination for project activities.
  • Work independently or with minimal supervision including supporting multiple projects.
  • Support and coordinate the development and organisation of workshops and meetings, including producing first draft notes to document discussions, actions and decisions.
  • Follow key processes and methodologies with excellent attention to detail.
  • Responsibility for prioritising and delivering own work in line with team priorities.
  • Able to build relationships with a variety of internal and external stakeholders, using a range of different communication methods and platforms to engage.
  • Able to manipulate and present routine data for analysis;.
  • Ability to use technical platforms for logistics and data management (e.g. MS Office suite/MS teams).

Personal and professional development

Development options to consider when working towards this level

Learning on the job

  • Get involved and contribute to a well-defined project, taking on supervised project support tasks, e.g. arranging a project board.
  • Prepare a PowerPoint presentation to a specification proposed by the Project Manager. 
  • Prepare first drafts of meeting minutes.
  • If there is no suitable existing project within your area of work, identify a new small project outside core responsibilities – e.g. organising an event; leading an office initiative.

Learning from others  

  • Find an internal or external mentor to support your development.
  • Join a relevant project management or support network, forum or community of practice.
  • Consider joining a professional body, e.g. Association of Project Managers (APM).

Formal learning

  • MS Office suite proficiency.
  • PPM Apprenticeship scheme.
  • Project methodology foundation course (e.g. Introduction to Project Management, PRINCE2 Foundation, APM project fundamental qualification).
  • Online project management options such as planning and managing meetings (e.g. LinkedIn Learning) .

* You may wish to explore the listed formal training themes / topics on LinkedIn Learning.

Transferable skills and competencies

UCL uses the Universal Competency Framework (UCF) to discuss transferable skills. Find out more details on the framework.

Planning and organising

  • Setting objectives.
  • Planning.
  • Managing time.
  • Managing resources.
  • Monitoring progress.

Learning and researching

  • Learning quickly.
  • Gathering information.
  • Thinking quickly.
  • Encouraging and supporting organisational learning.
  • Managing knowledge.

Following instructions and procedures

  • Following directions.
  • Following procedures.
  • Time keeping and attending.
  • Demonstrating commitment.
  • Showing awareness of safety issues.
  • Complying with legal obligations.

UCL Ways of Working

These describe expected behaviours in line with UCL culture and values.  For Ways of Working indicators and steps to development please refer to the Ways of Working website

Career Pathway roles are indicative and are not intended to be a description of the role in terms of responsibilty and duties.