UCL will introduce a central student attendance system for the start of the First Term 2019-20 as part of a project called Here to Succeed.
The aim of the project is to support student success and student wellbeing. Non-attendance at teaching and learning events is a strong indicator that a student may be struggling with their studies. Recording attendance will mean that UCL’s Student Support and Wellbeing team can step in early and provide support to students who need it most. High attendance at teaching and learning events also gives our students the best chance of academic success.
At UCL, we currently have no central way of capturing student attendance at key teaching events. Therefore, the process of capturing attendance is time-consuming and places a significant administrative burden on tutors, teaching administrators and Registry staff.
The new system will provide all Faculties with a central system to use and will offer improved workflows and dashboards. Information will be available to both students and student services helping to improve the speed in which we can provide support to students.
No mandatory requirement for departments in 2019-20
The central attendance system will launch in First Term 2019-20, but there is no mandatory requirement for Departments to use it in the first year. At this point, it will just provide a consistent UCL-wide means of recording the information that you already collect.
Initially the new system will allow students and staff to record attendance manually via a web interface. Over the course of the next academic year we will be creating the infrastructure that allows that data to be collected automatically by swiping UCL ID cards in teaching spaces.
Part of a broader programme
The central attendance system (name tbc) is part of a broader programme to transform the outcomes and experiences of our students. The ambition is to provide individually tailored support and more personalised learning for our students at every point on their UCL journey.
This means introducing systems that enable connected and responsive student support, to complement the systems (such as Portico, currently being fixed by the ) around the student lifecycle.
We have just launched , our new student enquiry system and self-help centre that streamlines the way we handle our students’ enquiries, allowing students to raise, track and reopen enquiries in one place.
This Autumn several departments are piloting the new Personal Tutoring platform, that will help tutors and tutees to arrange and manage their meetings.Our vision is that the enquiries, case management and personal tutoring functionality of the student success platform will be rolled out to all UCL academic departments in the next year or so.