How to pay a scholarship award to a scholarship recipient. This is for tuition fees and / or maintenance at all study levels by the department or faculty.
Before you start
Check the following:-
- 1. How to find out what the value of the award is and who is paying what
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The value of the award should be clearly indicated on the scholarship webpage and in your offer letter to the scholarship recipient. The amount that UCL are contributing towards the award will be in your gift agreement or memorandum of understanding or award proposal. This should contain details of how UCL and external partner are contributing, who is paying which part of the award and from what PTAE.
- 2. How to pay the scholarship tuition fees for all study levels
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Make tuition fee payments through the Form S process no later than two weeks after the student enrols. For instructions see below.
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- 3. How to make scholarship maintenance payments for Postgraduate Research (PGR) students
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Make maintenance payments through the Form S process no later than two weeks after the student enrols. For instructions see below.
Associated links
- 4. How to make scholarship maintenance payments for Postgraduate Taught (PGT) and Undergraduate (UG) students
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Maintenance payments should be issued via iExpenses in MyFinance, using the Student Bursary/Prize/Stipend category. Please see guidance and FAQ below for both departments/faculties and students. Please note for maintenance payments of £1,000 or less, payment should be made in one instalment at the start of the academic year. For payments over £1,000, the recommendation is to structure this as three termly instalments. This is to mirror student loan payments.
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- 5. Advice for scholarship recipients who are in receipt of other funding
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Please refer to the terms of your gift agreement or memorandum of understanding to see if your scholarship recipient can hold more than one source of funding. Scholarship recipients are required in their award agreement to inform UCL if they hold any other sources of funding.
Student loans - If receipt of the award means that the student no longer requires a Student Finance England loan, the department must inform their Student Finance England Change of Circumstances Administrator to complete a change of circumstances form. Please contact sfostaffenquiries@ucl.ac.uk if you do not know who this is.
The recommendation is that no funding should exceed a total of the tuition fee plus the maintenance allowance matching the stipend rate set by the Welcome Trust. For 2023/24 this was £27,808. In some circumstances, if the scholarship recipient holds more than one source of funding and this is permitted but the total exceeds that of the Welcome Trust stipend rate, then the scholar should contact the additional funder to reduce their portion of the funding.
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