Establish a new scholarship

The Philanthropic Scholarships Toolkit outlines the process for establishing, awarding and administering a donor funded philanthropic scholarship/bursary (‘award’) at UCL. Office Vice Provost Advancement (OVPA) and Student Funding Office (SFO) developed the toolkit to ensure due diligence, legal compliance and best practice is applied across UCL. This toolkit is divided into easy to follow tasks.

Financial support awards for students (i.e. scholarships or bursaries) are an important part of UCL’s student offering. To be competitive on the global stage, UCL must have a diverse offering of student support available. UCL offers a range of awards that are funded both centrally and locally by academic units. Donor-funded philanthropic awards are important to supplement UCL funded awards. Many of the tasks below to establish a scholarship can also be used for a centrally. departmentally or philanthropically funded award.

For any questions in relation to donor funding and the donor relationship, please contact OVPA at fundraising.support@ucl.ac.uk. For questions about scholarships/bursaries and the scholarship awarding process, please contact the Student Funding Office (SFO) at sfostaffenquiries@ucl.ac.uk

1. View flowchart showing process to establish a new scholarship

This flowchart gives a top level overview of the process involved in establishing a new scholarship from proposing the scholarship through to selection, award offer and payment. Follow the task steps below to move through the process and establish your scholarship.

establish_a_scholarship_flowchart.pdf

2. Do due diligence with your donor

Ensure you have contacted OVPA

3. Propose a new funding award (scholarship or bursary)

Fill out the proposal form and complete an Equality Impact Assessment if necessary

Associated links

Task propose a new funding award (scholarship or bursary)

4. Advertise a scholarship (bursary)

When you have your gift agreement and funding award proposal and / or Equality Impact Assessment in place then you can advertise a scholarship (bursary)

Associated links

Task advertise a scholarship (bursary)

5. Select a recipient for a scholarship (bursary)

This task takes you through the actions needed to select your scholarship recipient. You need to have outlined your selection process in the scholarship proposal step, but you can view the information in this task to help you decide which selection process would meet the objectives of your scholarship.