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Measuring performance is key to helping you understand how well your health and safety management system is functioning, as well as an opportunity to identify good practice and areas for improvement.
Why measure safety performance?
It is important to stay on top of checking how well you are managing risks within your department as it can give you a clear idea of how well safety is being managed. When measuring safety performance, you should set an effective monitoring system with clear measures to help you understand how well you are doing, against the objectives you have set.
Effective monitoring should lead to you having a clear idea of cause and effect, so that you can learn lessons and implement them to improve the management of health and safety. Good-quality monitoring will help you identify things that are going well, as well as any problem areas that need improving.
It is important that safety performance is shared with and reported to key staff, especially senior management, as this will allow everyone to have a clear idea of how well safety is being managed. Safety performance and monitoring must involve engagement from/with senior management. Senior management should be provided with information on how safety performance is being managed and monitored, and should be met with to review the report on an annual basis (at minimum).
Below are some examples of what you can measure:
- Number of inspections carried out.
- Number of actions arising from inspections – you may choose to monitor the closing out of these actions too.
- Number of accidents/incidents/hazard observations.
- Reported trends within incidents reported – focusing on significant accidents/incidents.
- Number of staff trained – e.g. first aiders/fire marshals.
- % completion rate of mandatory inductions.
- Performance against departmental/UCL objectives.
Departmental Safety Plan
You may have an action plan for the department that is based on needs identified for your department, as well as any requirements that come from UCL. This action plan should be a live document that is based on your operational needs.
The Safety Plan can include relevant corporate objectives, departmental safety improvements from staff consultation and senior management, actions identified to prevent recurrence of an accident, safety updates from UCL Safety Services.
The Departmental Safety Plan should be reviewed and updated annually and actions monitored through to completion. See example of safety plan below
What do you need to do for T100 Lite?
You will need to show evidence that safety performance is discussed, including safety data and analysis of the data. For example, a performance report created for a meeting discussing safety or for a committee meeting. You must provide evidence that senior management has been presented with the information on safety performance, including evidence that progress is reviewed against objectives and plans. Finally, you must show evidence that senior managers are reviewing the health and safety management system that you have set up via T100 Lite. This can be evidenced via emails, meeting agendas, minutes and reports.
