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UCL requires departments to maintain emergency plans to ensure that there are measures in place to either prevent the emergency, or reduce and mitigate its effects should it occur.
Emergency planning
Before an incident occurs, it is strongly recommended that an appropriate amount of emergency response planning is carried out. The common approach is to identify a worst-case scenario and work through how such a matter will be dealt with and by whom. Some examples of common types of emergencies in low hazard departnents are fires, floods or even lift entrapment.
Communication
All staff, students, visitors, contractors etc should be made aware of the emergency procedures. The information can be communicated using different mediums such as:
- During induction or before visitors or contractors arrive on the UCL site/your department.
- Warning and information signage e.g. First aider name and location, fire evacuation route and assembly point.
- Response and Contingency Plan.
The Response and Contingency Plan consists of vital contact details, procedures and information required during an emergency in your workplace. Staff should be made aware of the Response and Contingency Plan and the information should be kept in a location that is easily accessible during an emergency or out of hours.
The Resilience SharePoint site has been created to help you plan and document your response to an incident or business interruption (UCL login required).
Review
The Response and Contigency Plan should be reviewed by senior management annually or when there has been significant changes. Once the Departmental Safety Committee has approved the reviewed plan, it should be communicated to everyone in the department and all relevant documents updated e.g on the department website, sending all staff emails.
