Safety Services


Accidents & Incidents

UCL Mandatory instructions for reporting and investigating incidents

1. All incidents must be reported using the riskNET report an incident on-line tool

2. All new incidents must be reviewed and signed off within 10 working days

To report an incident use the following link:

Report an incident

WHAT must be reported
  • accidents
  • near misses
  • work related ill-health

Types of Incident

RiskNET UCL's online incident reporting system uses specific descriptions for incidents. To view a list refer to he following table:

Table of Incident Types

ANYONE can report the incident or accident. Including:
  • the individual involved
  • the individual's line manager
  • a witness
  • the first aider
WHY must accidents and incidents be investigated


  • ensure action is taken to prevent recurrence
  • meet statutory requirements*
  • help monitor and improve health and safety performance
  • provide information for responding to claims made against UCL
  • enable UCL to respond quickly and accurately to external enquiries
WHO should investigate accidents and incidents
  • the manager of the individual involved is responsible for investigating accidents
  • departmental incident co-ordinators ensure they are investigated and the results recorded
  • Departmental Safety Officers may assist with the investigation

The results of the investigation must be recorded using the riskNET incident management tool.

Guidance on carrying out an investigation can be found at the following link:

Incident investigation - hints, tips and reminders pdf

An e-learning module entitled Accident Investigation is available. For further information please refer to the following link:

Accident Investigation (E-learning)

*Under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR, 2013) the University has a statutory obligation to report certain types of incidents and accidents to the Health and Safety Executive (HSE). All reports to HSE are made by UCL Safety Services.