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Worktribe reporting

Research application and award data can be viewed in Worktribe and Tableau, enabling academic departments to interrogate and analyse their pre-award activity.

Worktribe system searches

The Worktribe search function allows users to create reports for their area of responsibility. There are 2 types of searches available:

Shared Searches 

Shared searches provide detailed reports of research applications submitted and awarded in the last 4 financial years. These reports are fully exportable to enable further analysis. You can find Shared Searches under the Projects tab in Worktribe.

Shared Searches available in Worktribe

Departments can access the following Shared Searches reports:

  • Applications Submitted FY 2020-21: Applications with a bid submission date in financial year 2020-21
  • Applications Submitted FY 2021-22: Applications with a bid submission date in financial year 2021-22
  • Applications Submitted FY 2022-23: Applications with a bid submission date in financial year 2022-23
  • Applications Submitted FY 2023-24: Applications with a bid submission date in financial year 2023-24
  • Awarded Projects FY 2020-21: Projects with a bid awarded date in financial year 2020-21
  • Awarded Projects FY 2021-22: Projects with a bid awarded date in financial year 2020-21
  • Awarded Projects FY 2022-23: Projects with a bid awarded date in financial year 2020-21
  • Awarded Projects FY 2023-24: Projects with a bid awarded date in financial year 2020-21
  • Awards to be Closed: Highlights awards past their official end date but still open on UCL's systems
  • Data Monitoring: Application Deadline in next 5 days: Applications with a funder deadline in the next 5 days that should have been submitted to Award Services
  • Data Monitoring: Award Acceptance: Projects currently at the award acceptance stage for more than 1 month
  • Data Monitoring: Award Setup: Projects currently at award setup stage for more than 3 months
  • Data Monitoring: Bid Approval: Projects at approval stage for 3 or more months
  • Data Monitoring: Bid Submission: Projects at pending submission stage for 3 or more months
  • Data Monitoring: Extensions: Projects with extensions pending for 3 or more months
  • Data Monitoring: Project Setup: Projects at Project Setup stage with a start date of 3 or more months ago
  • Data Monitoring: Supplements: Projects with supplements pending for 3 or more months
  • Data Monitoring: Virements: Projects with supplements pending for 3 or more months
  • Industry Funded Research: Industry-funded projects that do not meet UCL Industry Research and Innovation Costing and Pricing Policy criteria.

Search projects

Users can create a bespoke report using Worktribe data fields for their area of responsibility. Further information on how to create a report can be found in the help topics section in Worktribe and on our Searching and exporting data in Worktribe page.

Tableau dashboards

UCL Tableau dashboards provide access to up-to-date research application and award information. They offer a range of filters to help academic departments interrogate, analyse and compare their pre-award activity.

Available dashboards include:

  • Research trends: applications, awards, contracts
  • Worktribe applications
  • Research grant summary
  • Research grant demographics
  • Worktribe research contracts pipeline (restricted to those involved in research contracts: access granted on a case-by-case basis)

To access UCL Tableau dashboards visit the Strategy, data and insight website.

Who to contact

Page last updated: November 2024