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Worktribe is UCL's system for managing the university's externally funded research and innovation portfolio. Find out how to access Worktribe and how to get started with using the system.
Getting access to Worktribe
All UCL staff have permission to create and maintain projects and contracts in Worktribe.
User roles and permissions
Additional user permissions are also available, as shown in the table below. If a user needs additional permissions, the Department Manager or Head of Department can request this by contacting our Worktribe team via MyServices
| Role | Permissions | Who is this for? |
|---|---|---|
| Advanced Budgeter | Can view, edit, and export full budget line information, including salary details, and access the Staff Costs Export report | Research support staff in academic departments |
| Department Admin | Can view all projects and contracts in the user's department | Department Managers or equivalent in academic departments |
| Department Manager Approver | Can approve and submit projects on behalf of the department | Department Managers or delegate only |
| Head of Department Approver | Can approve and submit projects on behalf of the department | Head of Department or delegate only |
Permanent staff
Permanent staff unable to access Worktribe should submit a support request to our Worktribe team via MyServices.
Temporary staff
Temporary staff do not have access to Worktribe. Department Managers can request access via MyServices if required. Before access can be granted, Department Managers should ensure that temporary staff complete the appropriate Information Security mandatory training and read the user agreement at the top of this page.
Using Worktribe
What is Worktribe used for?
Worktribe supports the entire project lifecycle, from proposal development to post-award management and award closure. It is used to develop funding applications, including costing your proposal, getting internal approval, and managing your project.
How do I use Worktribe?
New to Worktribe or need help with using the system? Check out our How to guides to help you with common tasks in Worktribe.
How long are Worktribe records kept for?
Records such as projects in Bid Development that have not been submitted or updated in 12 months, and contracts at Initiation that have not been progressed or updated in the same timeframe will be archived 12 months after the last recorded activity, and deleted 12 months after being archived. This ensures that only relevant, up-to-date information remains in the system.
Additional support
Looking for help with a funding application, contract or managing your funding? Visit our Award Services and Contract Services webpages for guidance to help you get started.
Who to contact
Staff should report any performance or functional issues to our Worktribe team via MyServices. Users can also share feedback or suggestions for Worktribe via the MyServices platform.