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This page provides a summary of key biographical and contact fields in RPS, and describes where data comes from and how it is displayed in your public profile in UCL Profiles.
The table below lists all of the fields in a user's RPS 'Edit Profile' page and indicates:
- How a field is populated (and whether data is migrated from IRIS).
- Whether a field can be edited by the user, and whom to contact to resolve issues if not.
- The field's name in RPS, and its display name in UCL Profiles.
Log in to RPS and choose Homepage > Edit my Profile to see the fields listed below. See how they display in UCL Profiles by selecting 'View my public profile' from the RPS homepage, or click on 'View Profile' while in Edit mode.
| Section (RPS) | Field (RPS) | Display name/location (Profiles) | Populated via | User can edit from RPS 'Edit Profile'? |
|---|---|---|---|---|
| Top | Profile privacy level | N/A | Based on HR contract for existing staff; public for existing doctoral researchers; internal by default for new staff/students | Yes |
| User photo | Left key details tile | User (not migrated from IRIS) | Yes | |
| User title/name | Left key details tile | HR | No - contact hr-services@ucl.ac.uk to resolve errors | |
| Primary group (usually faculty) | Not displayed | HR | No | |
| Position | Left key details tile and About > University College London Appointments. Also search results page | HR | No - contact hr-services@ucl.ac.uk to resolve errors | |
| Department | Left key details tile and About > University College London Appointments. Also filter set on search results page | HR | No - contact hr-services@ucl.ac.uk to resolve errors | |
| ORCID | Left key details tile | User | Add or update by going to RPS menu > My Profile > Settings > ORCID settings | |
| Institutional email | Left key details tile | HR | No - see ISD's Help & Support to resolve errors | |
| Additional email address | Left key details tile | User | Yes | |
| Phone numbers | Left key details tile | IRIS, user. Data migrated from IRIS is private by default | Yes | |
| About | Overview | About > Bio | IRIS, user | Yes |
| Research interests | Research > Reseach interests | IRIS, user | Yes | |
| Teaching summary | Teaching > Teaching interests | IRIS, user | Yes | |
| Labels | Availability | About > Availability. Also filter set on search results page | User | Yes |
| Fields of Research 2020 | About > Fields of Research. Also filter set on search results page | One-off mapping exercise of broad disciplines at project launch for existing RPS users, based on publications. Afterwards: user | Yes | |
| Experience | UCL appointments | About > University College London appointments | HR | No - contact hr-services@ucl.ac.uk to resolve errors |
| Academic appointments | About > Academic positions | IRIS, user | Yes | |
| Non-academic employment | About > Non-academic positions | IRIS, user | Yes | |
| Education | Degrees | About > Degrees | MyHR | Log in to MyHR, select UCL Employee Self Service > My Personal Information > Education and Qualifications and update as appropriate |
| Certifications | About > Certifications | User | Yes | |
| Postgraduate training | About > Postgraduate training | User | Yes | |
| Language competencies | Languages | About > Languages | User | Yes |
| Addresses | Mailing addresses | Left key details tile | IRIS, user | Yes |
| Web addresses and social media | Left key details tile | IRIS, user. Twitter and LinkedIn addresses migrated from IRIS are public by default; other web addresses are private by default | Yes | |
| Media | Videos | About > Media | User | Yes |
| Publications page | Publications page | Publications | User | Yes |
| Professional activities page | Professional activities page | Expertise & Experience > Activities & Roles | IRIS, user | Yes |
| Teaching activities | Teaching activities | Teaching > Teaching activities | User | Yes |
As well as the ‘Edit my Profile’ page, the following sections of RPS populate public profiles with publications and roles/activities:
| Section (RPS) | Display name/location (Profiles) | Populated via | User can edit? |
|---|---|---|---|
| Publications list (Homepage > Publications) | Publications > Outputs | User (claiming, and manually adding) | Yes |
| Professional activities list (Homepage > Professional activities) | Expertise & Experience > Activities & Roles | IRIS (Achievements), user | Yes |
Teaching activities list (Homepage > Teaching activities) | Teaching > Teaching activities | User | Yes |