Library Services


Open Access for the REF

Here you'll find information and guides to help you to maintain your list of publications in RPS and upload your manuscripts, including details of the REF open access policy.

Upload your manuscript to RPS


The REF Open Access Policy

The REF open access policy states that articles and conference papers not uploaded within 3 months of first online publication cannot be submitted to REF 2021. UCL researchers must upload their final accepted manuscripts to UCL's Research Publications Service (RPS). It is best practice to upload as soon as your paper is accepted for publication.

UCL's policy is that outputs of all types should be uploaded to RPS, including books and book chapters. The Open Access Team will review your manuscript, and make it open access through UCL Discovery according to the publisher's copyright permissions.


The PDF guides below will show you how to maintain your list of publications in RPS and upload your manuscripts.

Further information

Our FAQs answer common questions about the REF OA policy. The REF policy makes allowances for journals' embargoes on making manuscripts open access through repositories. The maximum permitted periods are 12 months (Panels A and B) and 24 months (Panels C and D). In certain circumstances, a paper can be submitted to the REF even though it does not comply with the REF Open Access Policy. See the Exceptions section of our FAQs for details. Contact UCL's Open Access Team for support.