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Open access: frequently asked questions

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Here we cover the questions most commonly asked about open access at UCL.

If you can't find the answer you need, contact the Open Access Team.


About open access

What is open access?
What is UCL's open access policy?
Does my funder have an open access policy?

REF open access policy

What is the policy?
What does the policy cover?
When should I upload?
Can I wait to upload until I get an email asking me to claim my paper in RPS?
Which version should I upload?
What if I don't have the final accepted manuscript?
Can I include changes made in copy-editing?
Whose responsibility is it to upload?
Can someone else upload my paper for me?
I am a new member of staff. Do I need to upload my old papers?
If I won't be at UCL during the next REF do I still have to upload?
Do Post-Doctoral Research Assistants/honorary staff need to upload?
Do I risk breaching my publisher's copyright conditions?
Does the REF policy affect where I can publish?
If my paper is (or will be) published open access, should I still upload it?
Does putting my paper in arXiv, SSRN, ResearchGate or another repository comply?
My paper is "free", or shows an open padlock. Do I still have to upload it?
Why do I need to upload other outputs, like book chapters, that aren't covered by the REF policy?
Can papers under embargo at the time of the REF still be submitted?
Which version of publications will be assessed by the REF?

Exceptions to the REF policy

The journal's embargo is too long, or the journal does not allow open access
Open access rights cannot be granted for third-party content
I cannot obtain my peer-reviewed manuscript
I was not at a UK university when the paper was submitted
Gold open access is being arranged for the paper
It would be unlawful to deposit the paper / depositing the paper would present a security risk
Other reason not covered by the exceptions above

UCL Discovery and RPS

What is RPS?
What is UCL Discovery?
What types of research can be made available in UCL Discovery?
I can't log in to RPS - my userid isn't recognised. What can I do?
How do I change a publication type?
My publications aren't being sorted by date order. How can this be fixed?
Can duplicate RPS records be merged?
How do I upload my publications?
How do I add my ORCID ID to RPS
Can I allow someone else to update my publications data?
How do I get access as an Administrator so that I can run reports and manage publications for my department?
Can I get publication lists and download statistics?
What am I allowed to do with publications in UCL Discovery?
How do I cite research found in UCL Discovery?

Open access funds

Can UCL pay my Gold open access costs?
Can UCL pay to make older papers open access?
When is the best time to contact you about open access?
What are UCL’s publisher membership schemes?
Do I need a code to use the publisher membership schemes? Where are they kept?
You don't have a membership scheme with my publisher. Can you still pay my Gold open access fee?
Is my publisher’s Gold open access option acceptable?
How can I be sure that an open access publisher is genuine/ethical/not a 'predatory publisher'?
Can UCL pay publication fees, including page and colour charges?
How do I arrange payment?
Can I pay on a credit card and claim the funds back?
How long does payment take?
What should I do if I receive an invoice reminder?
If you have paid for Gold open access, do I need to check that my paper is made open access after payment?

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