QUCL - Research on Sexual and Gender diversity at UCL


Data Protection Privacy Notice for the research project 'Experiences of LGBTQ+ staff at UCL'

The controller for this project will be University College London (UCL). The UCL Data Protection Officer provides oversight of UCL activities involving the processing of personal data, and can be contacted at data-protection@ucl.ac.uk

The data will be collected and analysed by the research team who are also staff and PGR students at UCL.  The project is led by Dr Simon Lock and more information on the project team can be found via the project website.

We may share your personal data with the parties set out below for data processing (transcription):

TP Transcription Ltd

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes – we only permit them to process your personal data for specified purposes and in accordance with our instructions. We will not transfer your personal data outside the European Union.

The processed data will be stored on internal UCL servers and kept in a password protected file. When transferred for data processing (transcription) the data will be encrypted and only stored on GDPR compliant servers of the data processors. The processed interview data will not be shared outside of the research team.

The researchers involved in this project will adhere to the BSA ethical guidelines. 

This ‘local’ privacy notice sets out the information that applies to this particular study. Further information on how UCL uses participant information from research studies can be found in the UCL General Research Participant Privacy Notice.

The information that is required to be provided to participants under data protection legislation (GDPR and DPA 2018) is provided across both the ‘local’ and ‘general’ privacy notices. The lawful basis that will be used to process any personal data is: ‘Public task’ for personal data and ’Research purposes’ for special category data. We will be collecting personal data such as: gender, sexual orientation, ethnicity. This data is collected for the following reasons:   

  • Anonymous demographic data will be collected to help us understand patterns in our data and to describe the overall sample.
  • Information about gender identity and sexual orientation will be collected to better understand the experiences of LGBTQ+ staff at UCL.
  • Other demographic information (e.g. ethnicity, disability) will help us understand how other protected categories may also impact on the above. 
  • We hope our findings will be used to inform policy and practice at UCL to make the university a safer and more inclusive space for all LGBTQ+ staff.  We may also publish findings from this project in peer review journals to add an LGBTQ+ perspective to academic conversations on inclusion.

Your personal data will be processed so long as it is required for the research project. We will keep your personal data according to the UCL Records Retention Schedule.

 If you choose to disclose your identity in the interview we will anonymise or pseudonymise the personal information you provide.  We will also not be disclosing individual level responses to anyone outside the research team.  You will not be identifiable from the data provided in any publications and you will have multiple opportunities to review the transcriptions of your interview before we use it in analysis or publication.

If you are concerned about how your personal data is being processed, or if you would like to contact us about your rights, please contact UCL in the first instance at data-protection@ucl.ac.uk