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Purchasing and requesting software

Information on how to purchase and request software for staff and teaching devices.

Staff devices

Purchasing software for departmental (Desktop @ UCL and standalone) machines

Use the UCL Software Database to check if the software you need is already available centrally. If the software is available, see the Licenses section and follow the instructions to purchase.

If you can’t find the software in the UCL Software Database please see Purchasing non standard software for departmental (Desktop @ UCL and standalone) machines below.

Purchasing non standard software for departmental (Desktop @ UCL and standalone) machines

If the software you need is not available from the UCL Software Database you can request a quote for purchase. Fill in and submit the Non standard software purchasing request form.

Purchasing Apple/iTunes apps

Please note: If you wish to buy an app through iTunes, UCL does not allow you to purchase the application yourself and claim money back via iExpenses.

To purchase an app through iTunes you must:

  1. Confirm the cost of the application with the ISD IT Supplier and Asset Management team
  2. Send an IDT (including the Apple ID you want the app to be associated with) to the ISD IT Supplier and Asset Management team
  3. We will purchase the app and gift it to the Apple ID you have specified
  4. ISD IT Supplier and Asset Management will send you an email to confirm this has been completed
Requesting software installation for Desktop @ UCL (where you have a licence or the application doesn’t need a licence)

Please note: This request should be completed by a member of staff.

  1. If your software request requires installation on more than 10 devices complete an application discovery document (why is this needed?)
  2. Fill in the Desktop @ UCL Staff Request form and attach your completed application discovery document if required
  3. Submit your request

Teaching devices

Request new software for teaching devices

Please note: Requests to package and deploy applications for teaching machines must be requested by an academic who intends to use the proposed application for teaching purposes.

Before completing a request for new software we encourage staff to verify the software is unavailable on the machines at the specific teaching location.

Current timelines for requesting teaching applications (subject to change each academic year):

  • January-May: for teaching applications required for the next academic year Term 1 (September same year)
  • January-August: for teaching applications required for next academic Term 2 (January next year) and Term 3 (April next year)

To request new software for teaching devices you must:

  1. Complete an application discovery document (why is this needed?)
  2. Fill in the Desktop @ UCL Teaching Software Request form and attach the completed discovery document
  3. Submit your request