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UCL Zoom accounts policy

Information about who is eligible for a UCL Zoom account.

All UCL staff and students are eligible for a UCL Zoom account. In order to obtain an account, you must sign in to the UCL Zoom home page using your UCL user id and password.

Users on the UCL Zoom account are given a licensed account as standard which allows meetings of up to 300 people.

Licenses for larger meetings and for webinars are available upon request.

User accounts held within the UCL Zoom service must be individual user accounts. Shared accounts, departmental and external accounts must not be used. Use of the UCL Zoom service must be in line with relevan UCL policies:

Staff leavers

Staff who leave UCL are no longer eligible for a UCL Zoom account. Zoom accounts for staff leavers will be made inactive and the user will no longer be able to log on to their Zoom account. Data will be kept within the user account for one year for data protection and Freedom of Information (FOI) purposes. Accounts will be deleted and data removed after one year.

Alumni

UCL Alumni who are not also current staff members or students are not eligible for UCL Zoom accounts.

Students

Zoom accounts are available for current students who have not reached their study end date.

Zoom accounts for students who reach their study end date will be made inactive and the user will no longer be able to log on to their Zoom account. Data will be kept within the user account for one year for data protection and FOI purposes. Accounts will be deleted and data removed after one year.