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UCL Human Resources

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Pay Dates and Cut-off dates

Payroll deadlines

Pay Dates

For monthly paid staff, pay day is the last working day of the month except for December when pay day is moved to take account of the Christmas closure. The December pay date will be posted on this page.

Cut-off dates

Publicised cut off dates are the latest date that Payroll information should arrive in Payroll Services. Late claims will not be processed until the following pay period.

Payroll Deadline Dates

The payroll deadline dates are the last submission dates that authorised forms must reach Human Resources to be included in the monthly payroll cycle. Some deadlines are early to reflect public/bank holidays or early pay days such as December.

Please note that the deadline dates may occasionally change and you are advised to periodically revisit the website to review any amendments.  Any paperwork received in HR Employment Contract Administration after the departmental deadline will not be processed until the following month and departments should advise their staff accordingly. Advance payments are unlikely to be approved and overpayments will be recovered.

Please note that these dates may be subject to change as a result of the MyHR implementation.

Month

Departments to HR

Form 6
usually 5th

Form 7
usually 6th

Overtime and UCL Union and MyView Sickness

Latest Start Date for
starters to
be paid*

Pay Day

Dec 201922 Nov 201926 Nov 201927 Nov 20195 1120 Dec 2019
Jan 202017 Dec 201917 Dec 201917 Dec 201991531 Jan 2020
Feb 202015 Jan 202015 Jan 202015 Jan 2020111728 Feb 2020
Mar 202026 Feb 202056162031 Mar 2020
Apr 2020136152130 Apr 2020
May 2020156131929 May 2020
Jun 2020145151930 Jun 2020
Jul 2020136162231 Jul 2020
Aug 202031 Jul 202056131928 Aug 2020
Sep 2020134152130 Sep 2020
Oct 2020156152130 Oct 2020
Nov 202030 Oct 202056131930 Nov 2020
Dec 202023 Nov 202026 Nov 202027 Nov 202081423 Dec 2020

* Where a new starter commences up to or including the date shown, they will be processed within the appropriate monthly payroll providing the appointment form and all supporting documentation has been submitted to HR and financial approval has been received. Where a new starter commences after this date or where insufficient paperwork has been provided, the first payment will be in the following month's pay run or the next available pay day, from the date the paperwork is received.

All paperwork must be submitted to Human Resources as soon as the decision is made or the appointment offered. Please do not retain this paperwork until the month in which the action is due as this causes an unnecessary delay which can result in under or overpayments.

Unitemps timesheet cut off dates 2019/20

Please note that these dates may be subject to change as a result of the MyHR implementation.

Pay date

Candidate timesheet cut-off date

Manager authorise by date

29th November

28th October

29th October

20th December

18th November

19th November

31st January

16th December

17th December

28th February

13th January

14th January

31st March

2nd March

3rd March

30th April

30th March

31st March

29th May

27th April

28th April

30th June

1st June

2nd June