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UCL Human Resources

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Pay Dates and Cut-off dates

Payroll deadlines

Pay Dates

For monthly paid staff, pay day is the last working day of the month except for December when pay day is moved to take account of the Christmas closure. The December pay date will be posted on this page.

Cut-off dates

Publicised cut off dates are the latest date that Payroll information should arrive in Payroll Services. Late claims will not be processed until the following pay period.

Payroll Deadline Dates

The payroll deadline dates are the last submission dates that authorised forms must reach Human Resources to be included in the monthly payroll cycle. Some deadlines are early to reflect public/bank holidays or early pay days such as December.

Please note that the deadline dates may occasionally change and you are advised to periodically revisit the website to review any amendments.  Any paperwork received in HR Employment Contract Administration after the departmental deadline will not be processed until the following month and departments should advise their staff accordingly. Advance payments are unlikely to be approved and overpayments will be recovered.

Please note that these dates may be subject to change as a result of the MyHR implementation

Month
2017/18

Departments
to HR
(usually 1st)

Form 6
(usually
5th)

 Form 7
usually
6th)

Overtime, UCL
Union MyView Sickness
(usually 15th though earlier some months)

Latest Start Date for
starters to
be paid*

Pay Day

Aug-1701/08/201734152131/08/2017
Sep-1701/09/201756152029/09/2017
Oct-1729/09/201756132031/10/2017
Nov-1701/11/201736152130/11/2017
Dec-1723/11/201730/11/2017181322/12/2017
Jan-1822/12/201745152231/01/2018
Feb-1801/02/201856151928/02/2018
Mar-1801/03/201856131928/03/2018

 

Month
2018/19

 

Departments
to HR
(usually 1st)

 

Form 6
(usually
5th)

 

 Form 7
usually
6th)

 

Overtime, UCL
Union MyView Sickness
(usually 15th though earlier some months)
Latest Start Date for
starters to
be paid*

Pay Day

 

 

Apr-1823/03/201856131930/04/2018
May-18134152131/05/2018
Jun-18156152029/06/2018
Jul-1829/06/201856132031/07/2018
Aug-18136152131/08/2018
Sep-1831/08/201856141928/09/2018
Oct-18145152231/10/2018
Nov-18156152130/11/2018
Dec-1823/11/201829/11/201830/11/201871221/12/2018
Jan-1921/12/201834152231/01/2019
Feb-19156141928/02/2019
Mar-19156152029/03/2019

* Where a new starter commences up to or including the date shown, they will be processed within the appropriate monthly payroll providing the appointment form and all supporting documentation has been submitted to HR and financial approval has been received. Where a new starter commences after this date or where insufficient paperwork has been provided, the first payment will be in the following month's pay run or the next available pay day, from the date the paperwork is received.

All paperwork must be submitted to Human Resources as soon as the decision is made or the appointment offered. Please do not retain this paperwork until the month in which the action is due as this causes an unnecessary delay which can result in under or overpayments.