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UCL Human Resources

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Pay Dates and Cut-off dates

Payroll deadlines

Pay Dates

For monthly paid staff, pay day is the last working day of the month except for December when pay day is moved to take account of the Christmas closure. The December pay date will be posted on this page.

Cut-off dates

Publicised cut off dates are the latest date that Payroll information should arrive in Payroll Services. Late claims will not be processed until the following pay period.

Payroll Deadline Dates

The payroll deadline dates are the last submission dates that authorised forms must reach Human Resources to be included in the monthly payroll cycle. Some deadlines are early to reflect public/bank holidays or early pay days such as December.

Please note that the deadline dates may occasionally change and you are advised to periodically revisit the website to review any amendments.  Any paperwork received in HR Employment Contract Administration after the departmental deadline will not be processed until the following month and departments should advise their staff accordingly. Advance payments are unlikely to be approved and overpayments will be recovered.

Please note that these dates may be subject to change as a result of the MyHR implementation

Month 

Departments to HR

Form 6 usually 5th

Form 7 usually 6th

Overtime and UCL Union and MyView Sickness

Latest Start Date for
starters to
be paid*

Pay Day

Jan-19

21/12/2018

3

4

15

22

31/01/2019

Feb-19

1

5

6

14

19

28/02/2019

Mar-19

1

5

6

15

20

29/03/2019

Apr-19

26/03/2019

28/03/2019

29/03/2019

8

12

30/04/2019

May-19

30/04/2019

2

3

15

21

31/05/2019

Jun-19

31/05/2019

5

6

13

19

28/06/2019

Jul-19

1

4

5

16

22

31/07/2019

Aug-19

31/07/2019

2

5

14

20

30/08/2019

Sep-19

30/08/2019

5

6

13

19

30/09/2019

Oct-19

1

3

4

16

22

31/10/2019

Nov-19

1

5

6

14

20

29/11/2019

Dec-19

22/11/2019

26/11/2019

27/11/2019

5

11

20/12/2019

* Where a new starter commences up to or including the date shown, they will be processed within the appropriate monthly payroll providing the appointment form and all supporting documentation has been submitted to HR and financial approval has been received. Where a new starter commences after this date or where insufficient paperwork has been provided, the first payment will be in the following month's pay run or the next available pay day, from the date the paperwork is received.

All paperwork must be submitted to Human Resources as soon as the decision is made or the appointment offered. Please do not retain this paperwork until the month in which the action is due as this causes an unnecessary delay which can result in under or overpayments.

Unitemps timesheet cut off dates

Pay date

Candidate timesheet cut-off date

Manager authorise by date

28th February

27th January

28th January

29th March

24th February

25th February

30th April

25th March

26th March

31st May

29th April

30th April

28th June

3rd June

4th June

31st July

1st July

2nd July

30th August

29th July

30th July

30th September

2nd September

3rd September

31st October

30th September

1st October

29th November

28th October

29th October

20th December

18th November

19th November