UCL logo

Room Bookings

The Room Booking system has had a big makeover and bookings are now open for the new academic year.

Within this new system you will be able to:

• Book centrally-bookable UCL space
• View existing confirmed bookings
• Room photographs and/or room panoramas (where available)
• Building locations and lists of equipment and features

A step by step user guide with screenshots and description is available here.

Please also take a minute to refresh your memory on Room Bookings principles and check out the system FAQs.

Want to get straight in?

From the main menu on the top right of the page, click on ‘Bookings’ and select ‘Find & Book’ and click the next button to move through the 6 steps required to make a booking.

Want to manage your bookings?

Bookings can be managed (retrieved and cancelled) from the ‘Bookings’ tab by selecting ‘My bookings’ from the drop down.

It is only possible to view space in the current academic year. To enquire about availability in subsequent academic years please email roombookings@ucl.ac.uk.

Please note that the use of central space is subject to your agreeing to all of the conditions which are referred to throughout the bookings process i.e. the Code of Practice on Freedom of Speech.

Requests for rooms outside of term time and/or during reading week are more likely to be accommodated and we will be able to confirm these provisional requests within 5 working days.

External clients

If you are interested in booking UCL space as an external client, please contact the Conference and Events Team conferences@ucl.ac.uk.


9am to 6pm Monday to Friday

Any login issues such as username & password should be raised through the ISD Service Desk servicedesk@ucl.ac.uk

All staff are reminded to ensure that any rooms that are booked but subsequently not needed are promptly cancelled so they can be used by others.


Guidelines for Booking a Room at UCL

Further Information for External Clients

Audiovisual Equipment

Organising Events

Access Guide for UCL Centrally Bookable Spaces

Code of Practice on Freedom of Speech

Equal Opportunities policy

Academic Calendar 2018-2019 (PDF)

Academic Calendar 2017-2018 (PDF)

Events & Exhibitions

Vacation Residential Accommodation

IS Conferences

UCLGuest Wireless Access

Room Booking Home

Crime Prevention Advice

University College London - Gower Street - London - WC1E 6BT - Telephone: +44 020 7679 2000 - Copyright © 1999-2018 UCL