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Erasmus+ Traineeship Programme

So you want to work abroad... That's great! 

As a first or second year student, you have a few of options. 

1. You can do a traditional year abroad studying at one of our many partner institutions around the world. 

2. You could do a Traineeship under Erasmus+ in Europe, working with an employer of your choice abroad for all or part of the year. 

3. You can do an Erasmus+ Traineeship in the summer. If you want to participate in the summer, please see the Global Internships Programme run by UCL Careers. 

Please read the contents of the Overview tab carefully to familiarize yourself with the requirements for Traineeships. Even though you might want to do a Traineeship, we require all students to apply for a Study Abroad placement as well. It's better to have a place reserved for you if something doesn't work out with your Traineeship than to try to find a place after students have been allocated and applied to their Host Institutions. 

I've included the required documents at the bottom of this page. Instructions can be found in their descriptions as well as in the Overview tab.

I hope you find this information helpful. Please let me know if you have any questions and I'll be happy to discuss your options with you. Feel free to drop in to have a chat in the office as well, G14. 

Considering doing a Traineeship? 

Before considering work placements, you must consider the programme and Erasmus requirements (below).

In order for your Work Placement to be approved you need to demonstrate 5 things:

1. That the job is of benefit to you in the future and a worthwhile intellectual and professional challenge that will tax you as much as a year of university study might do.

2. That you will be using your core language at your place of work and will be able to progress the required 2 CLIE levels upon your return to UCL.

3. That you are not going back to your home country for your placement.*

4. That your employer is reputable and trustworthy.

5. That you will be safe in your job.

6. That you will be working reasonable hours and won’t be overworked.

*Applicable only to EU and international students.

France only: Your employer may request that you also complete a Convention de stage (it does not need to be returned to BASc). The form is also available in English.

*If you are not participating in a year abroad and would like to undertake an Erasmus+ Traineeship in the summer, you still need to fulfil the same requirements and meet the same deadlines. You can participate in the summer of the same year of submission. Please see the Global Internships Programme website for more information on this. 

To demonstrate all of the above, you need to first indicate your intention to apply for a work placement on your BASc Year Abroad application form which is due by the end of the first week of Term 2. Please find this as well as all other necessary documentation in the Required Forms section.

Failure to meet any of these criteria will mean that your work placement will be rejected and you will be obliged to take up one of your back-up university placements (as listed on your BASc Year Abroad application). If you attempt to go ahead with an unapproved work placement, you will not receive any Erasmus funding and you will fail your Year Abroad and will have to repeat it the following year.

BASc Programme Requirements

1. Students must organise work placements themselves, by 30th April in their Year 2. There are no extensions to this deadline.

2. Students who do not secure any offers or complete their work application documentation by the deadline, will be promptly allocated to one of the remaining study placements at our partner universities if on the Year Abroad.

3. All placements must be a worthwhile intellectual and professional challenge that will tax students as much as a year of university study might do.

4. Placements must be risk-assessed to ensure that the workplace is safe and approved by the Year Abroad Tutor before students take up the post.

5. The language of the workplace must be student's core language (not English). 

6. The placement must not be in the student’s home country.

7.  Placements can only be taken abroad, in a country where the target language is spoken.

8. The minimum length for work placements is:

      - 8 months (max. 10) for those participating in a traineeship for the full year

      - 4 months (max. 5) for those participating in a traineeship for one term

      - 2 months (max. 3) for those participating in a traineeship in the summer

9. Please note: you may NOT combine a summer traineeship with a full year traineeship to work for 12 months.

10. Students are not allowed to apply for work placements without authorisation from UCL

11. Spanish: placements should not be arranged in Catalonia, due to a limited exposure to Castilian in work places.

Important Point

Students considering a work placement must also familiarise themselves with UCL’s Safety Services’ Offsite working sources of information webpage prior to undertaking their work placement. You can also find useful information on the Careers Office website You may need a visa to work in your destination country, so leave plenty of time to obtain one. In case of problems, UCL cannot intervene on your behalf with your employer. It is a contract between you and your employer, so try to establish cordial and professional relationships from day one. If something happens during your placement with which you are not comfortable, inform the Year Abroad Tutor immediately for advice and support.

 

Erasmus+ Requirements

To be able to benefit from an Erasmus grant, you and your prospective employer must complete an Erasmus Training Agreement. The agreement (parts 1-3) must be completed and submitted to the International and Affiliates Officer for approval before 30th April, as part of your work placement application.

 

All approved Training Agreements will be collected by the International and Affiliates Officer at basc-office@ucl.ac.uk, signed and passed on to the central UCL Study Abroad Team on behalf of students. Students will get a copy for their employer's records. The central UCL Study Abroad Team will be handling all grant payments. They can be contacted via studyabroad@ucl.ac.uk.

 

     - Students working in two different placements must complete a separate Training Agreement for each placement.

     - Part 4 must be completed only in case of any significant changes to your work placement (such as the length of your placement). You must complete it with your employer and e-mail it to the BASc International and Affiliates Officer for approval.

Required Documents

 

Required Forms and Deadlines
DocumentSubmit to:DeadlineWho should complete it
basc-office@ucl.ac.ukWhen you apply for Study Abroad in October

Student

basc-office@ucl.ac.ukEnd of first week of Term 2Student
basc-office@ucl.ac.ukApril 30thStudent
basc-office@ucl.ac.ukApril 30thStudent
basc-office@ucl.ac.ukApril 30thEmployer
basc-office@ucl.ac.ukEnd of placementStudent and Employer
basc-office@ucl.ac.ukEnd of placementStudent
You MAY need to submit:   
basc-office@ucl.ac.ukEnd of placementStudent and Employer
studyabroad@ucl.ac.ukYou do not need to return thisStudent

Forms to be submitted at end of placement:

              - Summer placement - September 20, before the start of term
              - Term 1 only placement - December 15, before the holiday break
              - Term 2 and Full Year placements - July 1