We're hiring: Executive Assistant to the School Director and Operations Officer

Duties and Responsibilites

This opportunity will involve diary management, arranging meetings, event management, and liaison with a wide variety of people. The successful applicant will be part of a dedicated Professional Services team of capable and efficient administrative staff who work together to effectively run the administration of the teaching programmes, research grants, finance and human resources of BSEER.

The post holder will line manage two staff who will each provide PA and Administrative support to two each of the four School Institutes. They will also undertake project management for BSEER’s operational functions and continuous improvement (one-off/discreet/policy development) on behalf/in liaison with the BSEER Operations Manager and School Manager.

BSEER is a fast growing, internationally renowned School for cross disciplinary research with economists, energy modellers, social scientists, building engineers, physicists and heritage specialists all working to mitigate climate change. Continuous change is typical of the School environment and something that the Professional Services team thrive on and adapt to.

Key Requirements

Our ideal candidate will be a self-starter with significant PA or EA experience with evident ability to act on behalf of Directors, delegate work, demonstrate discretion and judgement in the handling of tasks and clients. They will have a record of successful line management and development of staff with proven team leadership and motivational skills, or appropriate training with a view to stepping up to line management.

This role requires someone with excellent project management skills and the ability to manage their own time and workload to deliver all outcomes on time and to a high level of completion.

This is a busy role in a fast-paced environment. The post holder is expected to be adaptable, quickly assimilate information and establish their own networks across UCL. The role requires interaction with many people both internal and external to UCL, therefore a professional attitude, willingness to help and ability to remain tactful and assertive are required in order to execute the role effectively.

Further Details

• If you have any queries regarding the vacancy or the application process, please contact: bseer-recruitment@ucl.ac.uk
• If you have specific questions about the role please contact Gael Anderson: g.anderson@ucl.ac.uk
• The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please see www.ucl.ac.uk/ways-of-working to find out more.
• We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.
• We will consider applications to work on a part-time, flexible and job share basis wherever possible.
• Our department holds an Athena SWAN Bronze award, in recognition of our commitment to advancing gender equality.
• This appointment is subject to UCL Terms and Conditions of Service for Research and Support Staff.
• Please use these links to find out more about UCL working life including the benefits we offer and UCL Terms and Conditions related to this job.

Photo by J. Kelly Brito, Unsplash