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Academic Manual

Archive of regulations and annexes for 2019-20.

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2019-20

Academic Manual Archive 2019-20

Contents:

Main Chapters 2019-20

Annexes 2019-20

Chapter 1: Student Recruitment and Admissions 2019-20

The Recognition of Prior Learning

UCL Recognition of Prior Learning Application Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Student Recruitment

PDF icon Annex 1.1.1 Market Research Policies and Procedures

PDF icon Annex 1.1.2 Good Practice in Student Recruitment Communications

PDF icon Annex 1.1.3 UG Prospectus Policies and Procedures

PDF icon Annex 1.1.4 PG Prospectus Policies and Procedures

PDF icon Annex 1.1.5 Study Abroad and Summer School Publications

PDF icon Annex 1.1.6 Good Practice for Departmental Websites

PDF icon Annex 1.1.7 Good Practice in Video Production

PDF icon Annex 1.1.8 Student Recruitment Good Practice

PDF icon Annex 1.1.9 Student Recruitment Communications

Admissions

PDF icon Annex 1.2 Widening Participation Guidelines for Good Practice

PDF icon Annex 1.3 Ex-Offenders Policy for Prospective and Current Students

PDF icon Annex 1.4 Criminal Convictions Declaration Policy and Procedure

Chapter 2: Qualifications and Credit Framework

The Qualifications of UCL

PDF icon Annex 2.1: BASc Qualification Descriptor

PDF icon Annex 2.2: MASc Qualification Descriptor

Chapter 3: Registration Framework for Taught Programmes 2019-20

Authorised Absence for Tier 4 Students

UCL Authorised Absence Request Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Chapter 4: Assessment Framework for Taught Programmes 2019-20

Covid-19 Policies

2019-20 Covid Mitigation

Extenuating Circumstances

UCL Extenuating Circumstances Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Annex 4.1.1 Grounds for Extenuating Circumstances (available on request from Academic Services: academic.services@ucl.ac.uk)

Annex 4.1.2 EC Panel Contact Details (available on request from Academic Services: academic.services@ucl.ac.uk)

E-Assessment

PDF icon Annex 4.2 Guidelines for Conducting e-Examinations

Boards of Examiners

Annex 4.3.1 Change of Chair Form (available on request from Academic Services: academic.services@ucl.ac.uk)

File Annex 4.3.2 Board Prep Checklists & Standard Board Agenda

PDF icon Annex 4.3.3 Guidelines for Faculty Representatives at BoE Meetings

File Annex 4.3.4 Proforma for Faculty Representative Report

PDF icon Annex 4.3.5 Release of Provisional Results

PDF icon Annex 4.3.6 Covid 19 Boards of Examiners Emergency Procedures

Sub Boards

File Annex 4.4.1 Sub Board Checklist and Template Agenda

File Annex 4.4.2 Proforma for Delegation of Authority to a Sub Board

Higher Education Achievement Report

PDF icon Annex 4.5 Higher Education Achievement Report Guiding Principles

Chapter 6: Student Casework Framework 2019-20

Student Complaints

UCL Student Complaints Form (available on request from Academic Services: academic.services@ucl.ac.uk)

UCL Student Complaints Procedure Stage Two Review Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Appendix One Guide to UCL Procedures (available on request from Academic Services: academic.services@ucl.ac.uk)

Appendix Two Support Provision (available on request from Academic Services: academic.services@ucl.ac.uk)

Appendix Three Unacceptable Complainant Behaviour and Malicious, Vexatious or Frivolous Complaints (available on request from Academic Services: academic.services@ucl.ac.uk)

Appendix Four Complaints Procedure Application Form and Stage Two Review Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Student Academic Misconduct Procedure

Annex 6.1 Academic Misconduct Report Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Annex 6.3 Guidance on group panels in cases of student collusion (available on request from Academic Services: academic.services@ucl.ac.uk)

Industrial Action

Chapter 7: Programme and Module Approval and Amendment Framework 2019-20

General Guidance

PDF icon 7.1.1 PMAP Meeting Dates and Paper Deadlines

PDF icon 7.1.2 Detailed timelines for Programme Approval and Amendment

PDF icon 7.1.3 Consumer Protection Legislation - Guidance for Programme Leads

PDF icon 7.1.4 Programme and Module Amendments guidance

Approval of New Taught Programmes

PDF icon 7.2.1 Programme Development - A good practice guide

PDF icon 7.2.2 Market Research - A good practice guide

7.2.3 Programme Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.4 Programme Summary Template (Taught Programmes) (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.5 Programme Summary Content & Style Guide (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.6  Programme Costing Template (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.7 External Scrutineer Report template (available on request from Academic Services: academic.services@ucl.ac.uk)

PDF icon 7.2.8 Criteria for the Appointment of an External Scrutineer

7.2.9 UG Affiliate Study Abroad programme checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

Approval of New Modules

7.3.1 Module Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Programme Amendment

7.4.1 Programme Amendment Form (PAF) (available on request from Academic Services: academic.services@ucl.ac.uk)

Module Amendment

7.5.1 Module Amendment Form (MAF) (available on request from Academic Services: academic.services@ucl.ac.uk)

Programme Withdrawal

7.6.1 Programme Withdrawal Questionnaire (available on request from Academic Services: academic.services@ucl.ac.uk)

Research Degrees

7.9.1 Doctoral Programme Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

7.9.2 MRes Programme Proposal Appendix (available on request from Academic Services: academic.services@ucl.ac.uk)

7.9.3 Programme Summary Template: Research Programmes (available on request from Academic Services: academic.services@ucl.ac.uk)

7.9.4 Recruitment of Research Students to Academic or Research Departments (Divisions/Institutes/Units) – Application Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Chapter 8: Academic Partnerships Framework 2019-20

Microsoft Office document icon 8.1 Table Summarising Forms of Academic Partnerships

8.2 Academic Partnership Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.3 Academic Partnership Additional Due Diligence Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

8.4 Academic Partnership Site Visit Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

8.5 Academic Partnership Renewal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.6 Academic Partnership Termination Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.7 Split-Site PhD Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.8 Joint and Double Research Degree Partnership Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.9 Joint Management Committee Sample Agenda (available on request from Academic Services: academic.services@ucl.ac.uk)

Policies

File 8.10 Principles for the Management of Study Abroad and Student Exchange Partnerships

File 8.11 Intercollegiate Module Sharing with other University of London Colleges - Student Policy

File 8.12 Principles for the Management of Intercollegiate Module Sharing with other University of London Colleges

File 8.13 Principles for the Management of Placements

Register

UCL Academic Partnerships Register (available on request from Academic Services: academic.services@ucl.ac.uk)

Placement Documentation

Placement Induction Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

Placement Health and Safety Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

Chapter 9: Quality Review Framework 2019-20

Annual Student Experience Review (ASER)

PDF icon 9.2.1 ASER Main Steps

Microsoft Office document icon 9.2.2 ASER Departmental SEQ Summary

Internal Quality Review (IQR)

File 9.3.1 IQR Schedule 2019-20 to 2024-25

File 9.3.2 IQR Sample Timetable for Visit

9.3.3 External Subject Expert Report Proforma (available on request from Academic Services: academic.services@ucl.ac.uk)

9.3.4 IQR External Subject Nomination Form (available on request from Academic Services: academic.services@ucl.ac.uk)

File 9.3.5 IQR Self Evaluative Statement

File 9.3.6 IQR Dataset for the Review Team

File 9.3.7 IQR Core Documentation to be Supplied by the Department

External Examiners

File 9.4.1 Main Steps - Response to External Examiners' Reports

9.4.2 External Examiner Fee Payment and Expenses Claim Form (available on request from Academic Services: academic.services@ucl.ac.uk)

File 9.4.3 Current External Examiners at UCL (UG)

File 9.4.4 Current External Examiners at UCL (PG)

PDF icon 9.4.5 Overview of the External Examiner Reporting Process

Microsoft Office document icon 9.4.6 Summary of Department Responses to EE Recommendations Template

Peer Dialogue Scheme

9.5.5 Peer Dialogue Option C Application Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Student Academic Representation

9.6.1 SSCC Agenda and Minutes Template (available on request from Academic Services: academic.services@ucl.ac.uk)

Core Programme Information

9.9.1 Core Programme Information (available on request from Academic Services: academic.services@ucl.ac.uk)

Chapter 10: Life Learning Framework 2019-20