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Academic Manual

Archive of regulations and annexes for 2018-19.

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2018-19

Academic Manual Archive 2018-19

Contents:

Main Chapters 2018-19

Annexes 2018-19

Chapter 1: Student Recruitment and Admissions 2018-19

The Recognition of Prior Learning

UCL Recognition of Prior Learning Application Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Student Recruitment

PDF icon Annex 1.1.1 Market Research Policies and Procedures

PDF icon Annex 1.1.2 Good Practice in Student Recruitment Communications

PDF icon Annex 1.1.3 UG Prospectus Policies and Procedures

PDF icon Annex 1.1.4 PG Prospectus Policies and Procedures

PDF icon Annex 1.1.5 Study Abroad and Summer School Publications

PDF icon Annex 1.1.6 Good Practice for Departmental Websites

PDF icon Annex 1.1.7 Good Practice in Video Production

PDF icon Annex 1.1.8 Student Recruitment Good Practice

PDF icon Annex 1.1.9 Student Recruitment Communications

Admissions

PDF icon Annex 1.2 Widening Participation Guidelines for Good Practice

PDF icon Annex 1.3 Ex-Offenders Policy for Prospective and Current Students

PDF icon Annex 1.4 Criminal Convictions Declaration Policy and Procedure

Chapter 3: Registration Framework for Taught Programmes 2018-19

Authorised Absence for Tier 4 Students

UCL Authorised Absence Request Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Chapter 4: Assessment Framework for Taught Programmes 2018-19

Extenuating Circumstances

UCL Extenuating Circumstances Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Annex 4.1.1 Grounds for Extenuating Circumstances (available on request from Academic Services: academic.services@ucl.ac.uk)

Annex 4.1.2 EC Panel Contact Details (available on request from Academic Services: academic.services@ucl.ac.uk)

E-Assessment

PDF icon Annex 4.2 Guidelines for Conducting e-Examinations

Boards of Examiners

Annex 4.3.1 Change of Chair Form (available on request from Academic Services: academic.services@ucl.ac.uk)

File Annex 4.3.2 Board Prep Checklists & Standard Board Agenda

PDF icon Annex 4.3.3 Guidelines for Faculty Representatives at BoE Meetings

File Annex 4.3.4 Proforma for Faculty Representative Report

PDF icon Annex 4.3.5 Release of Provisional Results

PDF icon Annex 4.3.6 Procedures when Marks are Missing

PDF icon Annex 4.3.7 Procedures when an External Examiner is Unable to Attend

PDF icon Annex 4.3.8 Procedures in Event of Emergency Affecting BOEs

Sub Boards

File Annex 4.4.1 Sub Board Checklist and Template Agenda

File Annex 4.4.2 Proforma for Delegation of Authority to a Sub Board

Higher Education Achievement Report 

PDF icon Annex 4.5 Higher Education Achievement Report Guiding Principles 

Chapter 6: Student Casework Framework 2018-19

Student Complaints

UCL Student Complaints Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Examination Irregularities and Plagiarism

Annex 6.1 Flow Chart of Departmental Actions in Plagiarism / Collusion / Falsification Procedure (available on request from Academic Services: academic.services@ucl.ac.uk)

Annex 6.2 Breach of Examination Regulations Report Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Industrial Action

Chapter 7: Programme and Module Approval and Amendment Framework 2018-19

General Guidance

PDF icon 7.1.1 PMAP 2018-19: meeting dates and paper deadlines

PDF icon 7.1.2 Detailed timelines for Programme and Module approval and Amendment

PDF icon 7.1.3 Guidance on Consumer Protection Legislation

Approval of New Taught Programmes

PDF icon 7.2.1 Programme Development: a good practice guide

PDF icon 7.2.2 Market Research: a good practice guide

7.2.3 Outline Programme Proposal (Stage1) Form (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.4 Final Programme Proposal (Stage 2) Form (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.5 Programme Summary Template (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.6 Programme Summary Content and Style Guide (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.7 Outline Module Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.8 Programme Costing Template (available on request from Academic Services: academic.services@ucl.ac.uk)

7.2.9 External Scrutineer Template (available on request from Academic Services: academic.services@ucl.ac.uk)

PDF icon 7.2.10 Criteria for the Appointment of an External Scrutineer

Approval of New Modules

7.3.1 Final Module Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Programme Amendment

7.4.1 Programme Amendment Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Module Amendment

7.5.1 Module Amendment Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Research Degrees

7.9.1 Doctoral Programme Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

7.9.2 MRes Programme Proposal Appendix (available on request from Academic Services: academic.services@ucl.ac.uk)

7.9.3 Programme Summary Template: Research Programmes (available on request from Academic Services: academic.services@ucl.ac.uk)

7.9.4 Recruitment of Research Students to Academic or Research Departments (Divisions/Institutes/Units) – Application Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Chapter 8: Academic Partnerships Framework 2018-19

Microsoft Office document icon 8.1 Table Summarising Forms of Academic Partnerships

8.2 Academic Partnership Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.3 Academic Partnership Additional Due Diligence Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

8.4 Academic Partnership Site Visit Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

8.5 Academic Partnership Renewal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.6 Academic Partnership Termination Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.7 Split-Site PhD Proposal Form (available on request from Academic Services: academic.services@ucl.ac.uk)

8.8 Joint Management Committee Sample Agenda (available on request from Academic Services: academic.services@ucl.ac.uk)

Policies

Register

UCL Academic Partnerships Register (available on request from Academic Services: academic.services@ucl.ac.uk)

Placement Documentation

PDF icon Placement Risk Profiling Tool

Placement Induction Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

Placement Health and Safety Checklist (available on request from Academic Services: academic.services@ucl.ac.uk)

PDF icon Placement Tier 4 Helpsheet

Chapter 9: Quality Review Framework 2018-19

Annual Student Experience Review (ASER)

PDF icon 9.2.1 ASER Main Steps Undergraduate

PDF icon 9.2.2 ASER Main Steps Postgraduate

PDF icon 9.2.3 ASER Departmental SEQ Summary

Microsoft Office document icon 9.2.3 ASER Departmental SEQ Summary (Word)

Internal Quality Review (IQR)

File 9.3.1 IQR Schedule 2018-19 to 2024-25

File 9.3.2 IQR Sample Timetable for Visit

9.3.3 External Subject Expert Report Proforma (available on request from Academic Services: academic.services@ucl.ac.uk)

9.3.4 IQR External Subject Nomination Form (available on request from Academic Services: academic.services@ucl.ac.uk)

File 9.3.5 IQR Self Evaluative Statement

File 9.3.6 IQR Dataset for the Review Team

File 9.3.7 IQR Core Documentation to be Supplied by the Department

External Examiners

PDF icon 9.4.1 Main Steps - Response to External Examiners' Reports

9.4.2 External Examiner Fee Payment and Expenses Claim Form (available on request from Academic Services: academic.services@ucl.ac.uk)

File 9.4.3 Current External Examiners at UCL (UG)

File 9.4.4 Current External Examiners at UCL (PG)

PDF icon 9.4.5 Overview of the External Examiner Reporting Process

Microsoft Office document icon 9.4.6 Summary of Department Responses to EE Recommendations 

Peer Dialogue Scheme

9.5.5 Peer Dialogue Option C Application Form (available on request from Academic Services: academic.services@ucl.ac.uk)

Core Programme Information

PDF icon 9.9.1 Core Programme Information

Chapter 10: Life Learning Framework 2018-19