Academic Manual


Archive of regulations and annexes for 2018-19.



Academic Manual Archive 2018-19


Main Chapters 2018-19

Annexes 2018-19

All annexes available on request from Academic Services: academic.services@ucl.ac.uk)

Chapter 1: Student Recruitment and Admissions 2018-19

The Recognition of Prior Learning

UCL Recognition of Prior Learning Application Form

Student Recruitment

Annex 1.1.1 Market Research Policies and Procedures

Annex 1.1.2 Good Practice in Student Recruitment Communications

Annex 1.1.3 UG Prospectus Policies and Procedures

Annex 1.1.4 PG Prospectus Policies and Procedures

Annex 1.1.5 Study Abroad and Summer School Publications

Annex 1.1.6 Good Practice for Departmental Websites

Annex 1.1.7 Good Practice in Video Production

Annex 1.1.8 Student Recruitment Good Practice

Annex 1.1.9 Student Recruitment Communications


Annex 1.2 Widening Participation Guidelines for Good Practice

Annex 1.3 Ex-Offenders Policy for Prospective and Current Students

Annex 1.4 Criminal Convictions Declaration Policy and Procedure

Chapter 3: Registration Framework for Taught Programmes 2018-19

Authorised Absence for Tier 4 Students

UCL Authorised Absence Request Form

Chapter 4: Assessment Framework for Taught Programmes 2018-19

Extenuating Circumstances

UCL Extenuating Circumstances Form

Annex 4.1.1 Grounds for Extenuating Circumstances

Annex 4.1.2 EC Panel Contact Details


Annex 4.2 Guidelines for Conducting e-Examinations

Boards of Examiners

Annex 4.3.1 Change of Chair Form

Annex 4.3.2 Board Prep Checklists & Standard Board Agenda

Annex 4.3.3 Guidelines for Faculty Representatives at BoE Meetings

Annex 4.3.4 Proforma for Faculty Representative Report

Annex 4.3.5 Release of Provisional Results

Annex 4.3.6 Procedures when Marks are Missing

Annex 4.3.7 Procedures when an External Examiner is Unable to Attend

Annex 4.3.8 Procedures in Event of Emergency Affecting BOEs

Sub Boards

Annex 4.4.1 Sub Board Checklist and Template Agenda

Annex 4.4.2 Proforma for Delegation of Authority to a Sub Board

Higher Education Achievement Report

Annex 4.5 Higher Education Achievement Report Guiding Principles

Chapter 6: Student Casework Framework 2018-19

Student Complaints

UCL Student Complaints Form

Examination Irregularities and Plagiarism

Annex 6.1 Flow Chart of Departmental Actions in Plagiarism / Collusion / Falsification Procedure

Annex 6.2 Breach of Examination Regulations Report Form

Industrial Action

Annex 6.3 Managing the impact of the industrial action on assessment

Chapter 7: Programme and Module Approval and Amendment Framework 2018-19

General Guidance

7.1.1 PMAP 2018-19: meeting dates and paper deadlines

7.1.2 Detailed timelines for Programme and Module approval and Amendment

7.1.3 Guidance on Consumer Protection Legislation

Approval of New Taught Programmes

7.2.1 Programme Development: a good practice guide

 7.2.2 Market Research: a good practice guide

7.2.3 Outline Programme Proposal (Stage1) Form

7.2.4 Final Programme Proposal (Stage 2) Form

7.2.5 Programme Summary Template

7.2.6 Programme Summary Content and Style Guide

7.2.7 Outline Module Proposal Form

7.2.8 Programme Costing Template

7.2.9 External Scrutineer Template

 7.2.10 Criteria for the Appointment of an External Scrutineer

Approval of New Modules

7.3.1 Final Module Proposal Form

Programme Amendment

7.4.1 Programme Amendment Form

Module Amendment

7.5.1 Module Amendment Form

Research Degrees

7.9.1 Doctoral Programme Proposal Form

7.9.2 MRes Programme Proposal Appendix

7.9.3 Programme Summary Template: Research Programmes

7.9.4 Recruitment of Research Students to Academic or Research Departments (Divisions/Institutes/Units) – Application Form

Chapter 8: Academic Partnerships Framework 2018-19

8.1 Table Summarising Forms of Academic Partnerships

8.2 Academic Partnership Proposal Form

8.3 Academic Partnership Additional Due Diligence Checklist

8.4 Academic Partnership Site Visit Checklist

8.5 Academic Partnership Renewal Form

8.6 Academic Partnership Termination Form

8.7 Split-Site PhD Proposal Form

8.8 Joint Management Committee Sample Agenda


8.9 Principles for the Management of Study Abroad and Student Exchange Partnerships

8.10 Principles for the Management of Intercollegiate Module Sharing with other University of London Colleges

8.11 Principles for the Management of Placements


UCL Academic Partnerships Register

Placement Documentation

Placement Risk Profiling Tool

Placement Induction Checklist

Placement Health and Safety Checklist

Placement Tier 4 Helpsheet

Chapter 9: Quality Review Framework 2018-19

Annual Student Experience Review (ASER)

9.2.1 ASER Main Steps Undergraduate

9.2.2 ASER Main Steps Postgraduate

9.2.3 ASER Departmental SEQ Summary

9.2.3 ASER Departmental SEQ Summary (Word)

Internal Quality Review (IQR)

9.3.1 IQR Schedule 2018-19 to 2024-25

9.3.2 IQR Sample Timetable for Visit

9.3.3 External Subject Expert Report Proforma

9.3.4 IQR External Subject Nomination Form

9.3.5 IQR Self Evaluative Statement

9.3.6 IQR Dataset for the Review Team

9.3.7 IQR Core Documentation to be Supplied by the Department

External Examiners

9.4.1 Main Steps - Response to External Examiners' Reports

9.4.2 External Examiner Fee Payment and Expenses Claim Form

9.4.3 Current External Examiners at UCL (UG)

9.4.4 Current External Examiners at UCL (PG)

9.4.5 Overview of the External Examiner Reporting Process

9.4.6 Summary of Department Responses to EE Recommendations 

Peer Dialogue Scheme

9.5.5 Peer Dialogue Option C Application Form

Core Programme Information

9.9.1 Core Programme Information

Chapter 10: Life Learning Framework 2018-19

Annex 10.1 UCL Summer School Supplemental Regulations