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The UCL Transition Mentor programme is administered by the Access and Widening Participation Office. We collect and store personal data of UCL students to understand how well the programme works.
Specifically data gathered is used to:
- Monitor and evaluate the UCL Transition Mentors programme.
- Report the outcomes of the programme internally as well to the higher education regulator the Office for Students (OfS), the HE sector and more widely.
How we collect and process your personal data
1. Academic departments: your academic department assigns you to your mentor and will provide us with a list of mentors and their assigned mentees.
2. Transition mentors: your mentor will provide us with your personal attendance record on the Transition programme, i.e. the number of sessions that you have attended.
3. Student Registry records: we collect categories of personal and special category data from your UCL record including gender, ethnicity, disability, country of domicile and fee status, home postcode profile, parental HE, school type, social economic class, sexuality, and other widening participation indicators.
We will use this data to answer questions such as:
1. Does high participation on the Transition programme correlate with academic success and retention for Year 1 undergraduates?
2. Is there any difference in participation on the UCL Transition Mentors programme by department or other demographic data?
Lawful bases for processing
We rely on the following bases for processing your personal data under the General Data Protection Regulation 2018 and Data Protection Act (2018):
We process your personal data on the basis of:
- Legitimate interest
We process special category data, i.e. sensitive data related to your ethnicity, disability status etc., on the basis of:
- Reasons of substantial public interest.
- Equality of opportunity or treatment.
Your privacy
Please note that your attendance record on the UCL Transition Mentor programme will only be used to assess the success of the programme and individual participant information will not be shared with staff in your academic department. Only overview reports will be shared with academic departments.
Participation on the UCL Transition Mentors programme is optional, however we strongly encourage you to attend at least a couple of sessions. Low or zero participation has no impact on the assessment of your academic work. It will not be flagged to your personal tutor or other academic staff. It will not bar you from applying to work as a Transition Mentor yourself in the future.
If you have any questions about the use of your personal data or do not wish for your data to be processed as part of the monitoring and evaluation of the UCL Transition Mentors programme you can contact us wp-data@ucl.ac.uk.
There is further information on how the UCL Access and Widening Participation Office processes personal data on our website.