Transforming Our Professional Services


Finance Transformer: In March we’ll be launching a paperless process for expenses

29 January 2020

Following feedback received from the Finance user community in 2019, we are excited to announce that the Finance Transformer will launch the first of its improvements in March 2020.

Photo of a calculator

From 27 March 2020, colleagues across UCL will be able to submit receipts digitally in iExpenses and use a paperless end-to-end process. This improvement will remove the need to submit paper receipts to Accounts Payable, significantly reducing the administration attached to 45,000 expense claims a year and ensuring colleagues are reimbursed faster.

Later this year we’ll be making further improvements to the expenses process, including enabling students to also access iExpenses and we will be releasing an online portal to allow external visitors to submit digital expense claims.

More broadly, work across the Finance Transformer continues apace.  The team have shared their plan with the Project Board – setting out all target initiatives across Purchase to Pay (purchasing activity) and Order to Cash (income generation) – and this was approved in December 2019. The team are now working to determine the launch dates for each initiative and will be in touch to communicate this soon.

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