Automation and operational excellence

Find out more about the work of the team below.

If you would like to get in touch regarding automation within the PS Hub, please contact psh.ci@ucl.ac.uk.

Automation

Robotic Process Automation

Robotic Process Automation (RPA) is a form of technology that carries out repetitive, basic tasks across multiple applications. It is often used to undertake high volume, recurring tasks. Benefits to the Hub in this technology include:

• Bigger focus on value added processing
• Improved customer experience
• Flexibility across the workforce
• Processing can be done 24/7
• Minimise error-prone processing
• Increased compliance & audibility

Within the PS Hub we have been utilising RPA for over two years and have a number of processes running throughout HR Services and Accounts Payable.

DocuSign

DocuSign is a secure online portal which allows the sending, receiving, signing and editing of documents. This is a tool that we are implementing where applicable across the hub. This includes all areas of HR Services and a number of processes across Finance Services. DocuSign gives the PS Hub teams more visibility and control over the sending of documents and also offers an improved user experience for our customers.

Operational Excellence

PS Hub Service Catalogue

The PS Hub offers a large number of Services across various functions. The PS Hub Service Catalogue helps us to monitor and manage these services:

PS Hub Service Catalogue

Reporting

The PS Hub on a weekly and monthly basis tracks a huge amount of data which helps us to review the services we offer.

We are currently working on a dashboard that can be shared with our stakeholders and customers.