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riskNET is an IT system that helps departments manage their safety responsibilities. It provides tools that make managing safety simpler and less bureaucratic and gives better and more effective feedback about how Departments are performing.
riskNET tools log-on (UCL login required)
riskNET User Guides
riskNET consists of a number of specific tools as follows:
- Incident / Accident Reporting (Staff, Students, Visitors & Contractors)
Description
A user-friendly, interactive online tool for reporting accidents, incidents, near misses and hazard observation. It can be used by anyone who wants to report an accident or incident as well as by those who are responsible for investigating and analysing accidents and incidents.
Status
Mandatory at UCL for the submission of all incident reports since January 2011
Access
Available to staff, students, visitors and contractors
User Guide
The following User guide is available:
- Incident Management (Incident Co-ordinators)
Description
A tool for investigating incidents reported using the Incident / Accident Reporting tool. It can be used by those who are responsible for investigating and analysing accidents and incidents.
Status
Mandatory at UCL for the recording of the results of incident / accident investigations since January 2011.
Access
Available to staff appointed as Departmental Incident Co-ordinators. The responsibilities of this role can be found at the following link:
List of role holder responsibilities
User Guide
The following User guide is available:
How to carry out an initial investigation of an incident pdf
- Risk Assessment (Staff & Students)
Description
This tool provides an online approval and authorisation process for departmental risk assessments as well as central database storage of completed risk assessments with smart search function.
To maintain performance and ensure that the risk assessment database is up-to-date, we conduct a monthly scheduled data cleansing programme.
- Risk assessments in the 'Planning' stage for three months or longer with no activities will be removed
- Risk assessments in the 'Planning' stage for six months or longer will be removed
If your risk assessment has been removed because it fell into one of the above criteria, but for some reason it is still required, please email risknet.help@ucl.ac.uk for assistance.
Status
Mandatory at UCL for the recording of the results of all Risk Assessments since October 2019.
Access
Available to Staff and Students
User Guide
> Read more about how to conduct a good risk assesment
The following User guide is available:
- Workstation Assessment (DSE Assessors)
Description
Provides on-line training to all users of Display Screen Equipment so that they can carry out a self-assessment of their work station as part of the Departmental Safety Induction Process. The tool also provides direct feedback to the Departmental DSE coordinator of the small minority who may require a further assessment
Monthly soft deletion of risk assessments occurs if an assessment:
- is in planning without any activities having been added and is older than 3 months
- is in planning without having been submitted for approval and is older than 6 months
Status
Mandatory at UCL for co-ordinating a departmental programme of DSE assessment since September 2012
Access
Available to staff appointed as Departmental Display Screen Assessment (DSE) Assessors. The responsibilities of this role can be found at the following link:
List of role holder responsibilities
User Guide
The following DSE Assessors User guides are available
DSE Assessors Guide 1 - creating new assessments pdf
DSE Assessors Guide 2 - managing assessments pdf
- Genetic Modification (GM) Risk Assessment (Staff & Students)
Description
A specialist assessment available via the risk assessment tool.
Status
Mandatory at UCL for submission of GM risk assessments since November 2013
Access
Available to Staff and Students
User Guide
The following User guides are available:
Drafting and Submitting a GM Risk Assessment pdf
Reviewing and Updating a GM Risk Assessment pdf
Migration of a paper based GM risk assessment to a riskNET specialist pro-forma pdf
The following Genetic Modification Safety Officer guide is available:
Reviewing and Approving a GM Risk Assessment (GMSO only) pdf
- Responsible Persons Register (Staff & Students)
Description
Allows Departments to maintain a register containing names of nominated persons eg fire wardens, first aiders etc and to allocate both departmental and location specific data. This will meet the need to document this information as part of their safety arrangements.
Status
Mandatory for use at UCL since April 2014
Access
Available to Staff and Students to view and the Departmental Responsible Persons Register Co-ordinator to edit. The responsibilities of this role can be found at the following link:
List of role holder responsibilities
User Guide
The following User guides is available:
Using RiskNET to manage your Departmental Responsible Persons Register pdf
- Audits and Inspections (Staff & Students)
Description
Provides a means for recording Departmental inspections such that improvement actions can be set and analysis of findings can be carried out. It will enable managers to identify when and where inspections have been done according to their own and UCL's requirements.
Status
Available for use since November 2013
Access
Available to Staff and Students
User Guide
The following User guide is available:
- Management Reports
Description
This is an active feedback and reporting system that monitors Departmental and sub-departmental performance. The system is supported by data analysis software that enables divisions to control and analyse their own information
Access
Available to specific groups by permission only
- Radiation Substances
Description
A replacement for the in-house RSS system for logging and tracking radioactive substances (radioactive sources, accumulated radioactive waste and disposals) across UCL and for making monthly returns
Status
Mandatory for use by departments who use radioactive substances
Access
Available to staff appointed as Radiation Protection Supervisors and Users authorised by them.
- Hazardous Substances
Description
Allows Departments to set up and maintain registers containing records of hazardous substances which need to be controlled by departments to meet UCL and statutory requirements.
Status
Being developed for the recording of key chemicals that UCL is required to report to various enforcing authorities.
Access
Authorised users only
- Document Library
Description
A secure means of storing, archiving and collating all Departmental safety documents in one place.
Access
Available to specific groups by permission only
- Programme Scheduler (Currently Unavailable)
Currently unavailable
- Permits to Work (Currently Unavailable)
Currently unavailable
- Permit Organisations (Currently Unavailable)
Currently unavailable
