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What is riskNET?

riskNET is an IT system that helps departments manage their safety responsibilities. It provides tools that make managing safety simpler and less bureaucratic and gives better and more effective feedback about how Departments are performing.

riskNET tools log-on (UCL login required)

riskNET Problem?

For best results please use Chrome to access riskNET.  Internet Explorer is no longer supported.

If you encounter any problems when using riskNET, please contact the riskNET Helpdesk. To help us to resolve your problem please provide the following information:

  • a screenshot of any error message or the point at where the problem occurred
  • what you were doing when the problem occurred

e-mail: risknet.help@ucl.ac.uk

Possible data corruption/data loss using riskNET

It is important that you do not have multiple instances of riskNET running simultaneously as this can cause loss and corruption of data.

This can happen when you open a new window from within the browser or open another browser.  Despite having more than one instance of riskNET open, you are actually using the same session data and copying and pasting data between multiple instances can lead to loss of data. 

If you want to copy an existing risk assessment as a basis for your own risk assessment, you should open the risk assessment and make a copy by clicking on the Menu Options button and then selecting 'copy'. Using the 'copy' function in risk assessment creates an editable version of the risk assessment avoiding any loss or corruption of data.

riskNET User Guides

riskNET consists of a number of specific tools as follows:

Incident/Accident Reporting (Staff, Students, Visitors and Contractors)

Description

A user-friendly, interactive online tool for reporting accidents, incidents, near misses and hazard observations. It can be used by anyone who wants to report an accident or incident as well as by those who are responsible for investigating and analysing accidents and incidents.

Status

Mandatory at UCL for the submission of all incident reports since January 2011.

Access

Available to staff, students, visitors and contractors

User Guide

The following user guide is available:

How to use the online incident reporting system pdf

Incident Management (Incident Co-ordinators)

Description

A tool for investigating incidents reported using the Incident/Accident Reporting tool. It can be used by those who are responsible for investigating and analysing accidents and incidents.

Status

Mandatory at UCL for the recording of the results of incident/accident investigations since January 2011.

Access

Available to staff appointed as Departmental Incident Co-ordinators. The responsibilities of this role can be found at the following link:

List of role holder responsibilities

User Guide

The following User guide is available:

How to carry out an initial investigation of an incident pdf

Risk Assessment (Staff and Students)

Description

This tool provides an online approval and authorisation process for risk assessments as well as central database storage of completed risk assessments with smart search function.

To maintain performance and ensure that the risk assessment database is up-to-date, we conduct a monthly scheduled data cleansing programme.

  • Risk assessments in the 'Planning' stage for three months or longer with no activities will be removed
  • Risk assessments in the 'Planning' stage for six months or longer will be removed

If your risk assessment has been removed because it fell into one of the above criteria, but it is still required, please email risknet.help@ucl.ac.uk for assistance.

Status

Mandatory at UCL for the recording of the results of all Risk Assessments since October 2019.

Access

Available to Staff and Students

User Guide

Creating a new risk assessment

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Updating an existing risk assessment

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Creating a new risk assessment from an existing risk assessment

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Adding an attachment to a risk assessment

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> Read more about how to conduct a good risk assessment

The following User guide is available:

Creating risk assessments using riskNET pdf

Workstation Assessment (DSE Assessors)

Description

Provides online training to all users of Display Screen Equipment so that they can carry out a self-assessment of their workstation.

Status

Mandatory at UCL for co-ordinating a departmental programme of DSE assessment since September 2012.

Access

Available to staff appointed as Departmental Display Screen Assessment (DSE) Assessors. The responsibilities of this role can be found at the following link:

List of role holder responsibilities

User Guide

> Read more about display screen equipment assessment

The following DSE Assessors User guides are available

DSE Assessors Guide 1 - creating new assessments pdf

DSE Assessors Guide 2 - managing assessments pdf

 

Genetic Modification (GM) Risk Assessment (Staff and Students)

Description

A specialist assessment is available via the risk assessment tool.

Status

Mandatory at UCL for submission of GM risk assessments since November 2013.

Access

Available to Staff and Students

User Guide

The following User guides are available:

Drafting and Submitting a GM Risk Assessment pdf
Reviewing and Updating a GM Risk Assessment pdf
Migration of a paper based GM risk assessment to a riskNET specialist pro-forma pdf

Specialist risk assessments for biological agents

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The following Genetic Modification Safety Officer guide is available:

Reviewing and Approving a GM Risk Assessment (GMSO only) pdf

Responsible Persons Register (Staff and Students)
The following User guides are available:

Using RiskNET to manage your Departmental Responsible Persons Register pdf

Head of Department's guide to confirming the RPR pdf

Audits and Inspections (Staff and Students)

Description

Provides a means for recording Departmental inspections such that improvement actions can be set and analysis of findings can be carried out. It enables managers to identify when and where inspections have been carried out according to their own and UCL's requirements.

Status

Available for use since November 2013.

Access

Available to Staff and Students

User Guide

The following User guide is available:

How to complete a riskNET inspection pdf

Management Reports

Description

This is an active feedback and reporting system that monitors Departmental and sub-departmental performance. The system is supported by data analysis software that enables divisions to control and analyse their own information

Access

Available to specific groups by permission only

Radiation Substances

Description

A replacement for the in-house RSS system for logging and tracking radioactive substances (radioactive sources, accumulated radioactive waste and disposals) across UCL and for making monthly returns

Status

Mandatory for use by departments who use radioactive substances

Access

Available to staff appointed as Radiation Protection Supervisors and Users authorised by them.

Hazardous Substances

Description

Allows Departments to set up and maintain registers containing records of hazardous substances which need to be controlled by departments to meet UCL and statutory requirements.

Status

Being developed for the recording of key chemicals that UCL is required to report to various enforcing authorities.

Access

Authorised users only

 
Document Library

Description

A secure means of storing, archiving and collating all Departmental safety documents in one place.

Access

Available to specific groups by permission only

Programme Scheduler (Currently Unavailable)

Currently unavailable

Permits to Work (Currently Unavailable)

Currently unavailable

Permit Organisations (Currently Unavailable)

Currently unavailable