Radiation Safety Sub-Committee: terms of reference

Information regarding the Radiaiton Safety Sub-Committee's responsibilities.

Purpose

The Work Health and Safety Committee (WHSC) has established the Radiation Safety Sub Committee (RSSC) to make recommendations regarding ionising radiation safety.  The RSSC will advise the WHSC when a topic is or could be considered a significant hazard.  The RSSC is a management committee.

Organisation and meetings

1. Make recommendations to the WHSC for final consultation and decisions via submission of a paper and addition to the WHSC agenda.
2. Take and respond to any particular or general direction given by the WHSC.
3. Agree annually with the WHSC the scope of the topic covered by the RSSC including the requirement to establish or continue any work groups.

• Review the terms of reference annually and document the discussion and action required. 
• Provide quarterly and annual reports to the WHSC.
• Set the number of meetings per year.
• Set the number of members and number required for a quorum.
• Set, if required, any additional training or competence requirements for members including the Chair.
• Set key performance measures.

Duties and responsibilities

1. To advise the UMC, through the WHSC, on all matters relating to ionising radiation safety at UCL.
2. To propose, develop, approve, monitor and report on the implementation and effectiveness of UCL’s policy and safety standards for work with ionising radiation.
3. A standard agenda will be followed at each meeting, incorporating the following items as a minimum:

• Reports from the UCL Head of Radiation Safety and appointed Radiation Protection Adviser
• Report from the UCH Head of Radiation Physics and appointed Radioactive Waste Adviser, Radiation Protection Adviser and Medical Physics Expert
• Review of any accidents, incidents or near misses relating to ionising radiation
• Review of dosimetry results
• Review of action data from assurance programme
• Agree any matters that should be communicated to Radiation Protection Supervisors
• Agree on any matters that should be communicated to other relevant stakeholders (e.g. registered radiation workers etc.)
• Agree any matters to escalate to the Work Health and Safety Committee, which will be communicated via the quarterly report

A quorum of a minimum of five members including two RPSs are required for the meeting to go ahead.

 

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