- Health and Safety Policy
The Health and Safety Policy contains the written statement of UCL's general policy with respect to the health and safety at work of its employees. It acknowledges UCL's statutory obligation to manage its work in such a way as to minimise health and safety risks to its staff, students and others who might be affected by its activities.
To download a copy of UCLs Health and Safety Policy use the following link:
- Health and Safety Objectives
The health and safety objectives for UCL are published annually in the Health and Safety Policy and are stated below.
UCL Health and Safety Objectives 2018/19
- All departments to have completed a Departmental Hazard Status Checklist by end of December 2018 to enable UCL Safety Services to assign the correct status for the purpose of Target 100 i.e 'high hazard' department or 'low risk' department
- All high hazard departments as identified on the UCL Safety Services website must produce reports for committee meetings that meet the required standard as detailed on the UCL Safety Services website
- Departments who are not identified on the UCL Safety Services website as high hazard must complete a Target 100 Lite Assessment within 12 months (from the availability of Target 100 Lite)
- Where departmental water systems have been identified, departments must have a record of Legionella awareness training for all responsible persons and any others who may be affected by the risk
- There will be 140 trained Wellbeing Champions registered on riskNET's Responsible Persons Register, actively delivering the events and sharing information within their local area. Each School and Professional Service area will have a representative on the Wellbeing Steering Group
An archive of previous health and safety objectives can be found at the following link:
- Organisation and Arrangements for Safety
The Organisation and Arrangements for Safety document contains the current UCL organisation and arrangements for the implementation of the safety policy and compliance with its legal obligations and identifies where further detail on specific arrangements may be found. The document is arranged in line with the Plan, Do, Check, Act (PDCA) management cycle as advocated by the HSE and UCEA / USHA.
To download a copy of UCL's Organisation & Arrangements for Safety use the following link:
- UCL Standards
Standards are documents, authorised by UCLs Health and Safety Committee (HSC), which describe what is required to ensure compliance, by whom, and guidance and tools on how to achieve it. They provide the link between the global policy statements and how these may be achieved in certain risk areas. To view UCLs Standards use the following link:
- Safety Responsibilities of Individuals
Responsibility for health and safety cascades through the organisation from the President and Provost to each individual. Responsibilities are allocated based on the principle that you are responsible for the work under your control, for those working under your control and for the people who are affected by your work.
Safety Responsibilities arranged in the PDCA management cycle can be found at the following links:
Safety responsibilities of others can be found at the following links:
- Target 100 (T100) Programme
UCL needs a robust and systematic means of ensuring the management of health and safety of its activities. A variety of standards and guidance documents are available which describe key requirements for effective safety management systems. UCL subscribes to the Plan, Do, Check, Act (PDCA) approach (see Organisation and Arrangements document) in line with HSE/USHA/UCEA guidance. However, the practical application of a safety management system as set out in standards and guidance has always been a difficult issue because they are written to be applied across different organisations and different industries and therefore are very generic.
Hazard Status Checklist
To ensure that UCL Safety Services provide your Department with the correct level of support for the Target 100 Programme or the Target 100 Lite Programme, we need to understand the hazards within your department. All departments are therefore required to complete a Hazard Status Checklist, even if you have already started the Target 100 Programme.
This checklist must be completed by a manager with sufficient knowledge of departmental activities so that they can answer all of the questions and make comments where appropriate. The completing manager should consider the entire department when answering each question rather than limiting responses to only certain areas.
Please download a copy of the checklist here: Hazard Status Checklist Form.
Please email the completed checklist to General Safety firstname.lastname@example.org.
If you have any questions regarding this process or to check if your department has submitted the hazard status checklist already, please email General Safety email@example.com.
T100 provides a route map for improvement tailored to meet UCL's environment and allows departments to consistently measure and plan for improvement - outputs can be readily visualised and easily understood and therefore plans can be set and monitored which can be built on year on year.
T100 uses a number of defined areas around the PDCA cycle with each area having a discrete set of key performance indicators (KPIs) associated with them. A set of practical actions (termed measures) have been defined for each KPI to enable departments to see exactly how they can achieve the target of 100% (hence the name of T100).
High hazard activity departments will be independently assessed by Safety Services for their baseline. Several departments have already been assessed with the schedule for baseline assessment of the remainder shown in the following table:
Table showing the T100 Planned Programme
Low hazard activity departments
A simplified version of the tool is currently in final stages of development and will be trialed during 2019. This will be aimed at low hazard activity departments and will allow them to self-assess their safety performance.