Safety Services


First Aid


COVID-19: First aid cover and Guidance for returning First aiders

First Aid Assessments for buildings

UCL Safety Services has carried out a baseline assessment of the number of first aiders required on a building by building basis.  The assessment considered the following factors:

  • the type of workplace e.g. office or laboratory
  • building occupancy, size and layout
  • the hazards present
  • the location of nearest A&E
  • accident records

The assessment identified the need for 3 levels of first aid provision:

1. Buildings with low occupancy (<25 people), low risk activities e.g. office based work will require 2 or more Appointed Persons (First Aid). This role does not need specific first-aid training.

2. Buildings with high occupancy low risk activities or medium risk activities e.g. laboratory based work will require a number of staff trained in Emergency First Aid at Work (EFAW 1-day certificated course).

3. In addition to the building baseline assessment Departments with higher risk activities e.g. workshops using cutting and welding equipment will require staff to attend the First Aid at Work (FAW certificated 3 day course)

The baseline assessment for each building has been published at the following link:

First Aid Baseline Assessment by Building

First aid assessments for specific activities or specialist areas

In addition to the building baseline assessment Departments undertaking specific activities or with specialist areas then a specific assessment will be carried out. Examples include:

  • Fieldwork
  • Areas dealing with the public e.g. museums and theatres
  • UCLU bars and cafes
  • UCLU sports and gym facilities
  • Libraries
  • Student Residences
  • Areas that are secure or have restricted access e.g. NMRs, CL3 laboratories, clean rooms etc

NB Staff who have the First Aid at Work Certificate, but are located in an area or move to an area which is now assessed as not requiring a first aider with this certificate, will continue to be given refresher training to maintain that competence should they wish.

Appointees must:

  • be a full time member of staff
  • be willing to attend the training course and to requalify, to maintain the validity of their certificate, every 3 years
  • be able to cope with stressful and demanding emergency procedures
  • be available to respond rapidly to an emergency in their building
  • have a telephone number published in the UCL Directory

See the following link for instructions on publishing your telephone number in the UCL  Directory:

Instructions for adding telephone number to your UCL Directory entry

Responsibilities of the First Aider (FAW and EFAW) are to:
  • respond promptly to calls for first aid assistance
  • as far as reasonably practical render assistance for which they are trained to prevent the condition of the casualty from deteriorating and if possible promote recovery
  • take charge of the casualty until a satisfactory recovery is achieved or until appropriate medical aid has taken over care of the casualty
  • complete a first aid treatment log book entry
  • ensure an accident/incident report is completed in accordance with departmental arrangements
  • ensure first aid boxes are periodically checked and stocked and that the contents are maintained in date
 Responsibilities of the Appointed Person (First Aid) are to:
  • ensure first aid boxes are periodically checked and stocked and that the contents are maintained in date;
  • take charge when someone falls ill or is injured and call the emergency services if required.

An appointed person should not attempt to give first aid for which they have not been trained.

Requests for First Aid training

Requests for first aid training can be made if:

  • the number of first aiders for the building has dropped below the baseline assessment;
  • the type of work, hazards or the nature of the workforce changes;
  • the first aider is for a specific activity or specialist area.

The request must be made by the manager of the work or work area where first aid training for a member of staff is requested using the following form:

First Aid Training Request Form

First aid training

There are three first aid roles.

  1. Appointed Person (First Aid) - no training required
  2. Emergency First Aid at Work (EFAW) - 1 days training required
  3. First Aid at Work (FAW) - 3 days training required

The commitment expected from the the EFAW and FAW to maintain their competance is shown in the flowchart.

The course content for each first aid role is described at the following link:

FAW and EFAW course content pdf

First aid boxes should be located in areas that are not locked e.g. kitchens so that anyone i.e. staff and visitors in the building have access to it at all times.The contents should be checked periodically.

Minumum contents of the first aid box

First aid box
  • guidance leaflet e.g. HSE leaflet "Basic advice on first aid at work"
  • list of contents and the name, location and telephone number of the first aiders and/or appointed persons
  • 20 individually wrapped sterile plasters (assorted sizes), appropriate to the type of work (you can provide hypoallergenic plasters, if necessary)
  • two sterile eye pads
  • four individually wrapped triangular bandages, preferably sterile
  • six safety pins
  • two large, individually wrapped, sterile, unmedicated wound dressings
  • six medium-sized, individually wrapped, sterile, unmedicated wound dressings
  • a pair of disposable gloves (see HSE's free leaflet: Latex Allergies )

DO NOT keep tablets and medicines in the first-aid box

A contents checklist is provided at the following link:

List of first aid box contents pdf

The checklist can be kept in the box or displayed on the wall beside the box.

Contents of first aid box for fieldwork
  • sufficient supplies for the number of participants involved in the fieldwork
  • items necessary for the treatment of injuries specific to the location, particularly if it is remote
  • it may also be appropriate to carry medicines for emergency use
  • information relating to pre-existing conditions that participants may have.
Emergency medical kit

Where the standard of health care in the country to be visited is in doubt, sufficient Sterile Medical Packs containing needles, sutures and syringes, for use by medical professionals, should be carried in the first aid kit. Advice can be obtained from the Occupational Health Service, ext. 32802. 



UCL has purchased 30 AEDs and located them on the Bloomsbury Campus. These are managed by UCL Estates.

For further information use the following link:

Automated External Defibrillators - Location and Management Arrangements 

The Health and Safety Executive (HSE) has stipulated that all first aid training providers should include automated external defibrillator (AED) training on first aid at work courses.

This means that:

  • new first aiders will be trained in how to use an AED
  • existing first aiders don't have to re-train - they will update their skills when they requalify

This does not mean that Departments must provide AEDs. Provision will continue to be based on their needs assessment.

Examples of risk based provision include:

  • where research participants are selected because they have a history or a vulnerability to heart attack
  • the workplace is some distance from an A&E department
Names of first aiders

Safety Services will issue the current list of first aiders for each building. Departments will be asked to display these in due course. In the majority of buildings this will be in first aid sign holders beside the fire action notices.

First aid box signs

Departments are responsible for posting signs on doors indicating where first aid boxes are located. 

NB First aid boxes should be located in areas that are not locked e.g. kitchens so that anyone i.e. staff and visitors in the building have access to it at all times.