Information Services Division


SharePoint and OneDrive for Business

A web-based collaboration and storage space. Used to create, edit and share content between colleagues. Ideal for collaborating on upcoming projects or as a location to document operational tasks.

Features include:

  • Content accessible anywhere online.
  • Upload existing documents or create new documents directly within your library using the Office Online suite.
  • Edit documents at the same time using co-authoring.
  • Generate lists of data with customisable views and columns.
  • Create a Wiki Library to share and search for information.
  • Record ideas quickly using a shared Notebook.
  • Share documents with colleagues outside of UCL.

OneDrive for Business is a web-based collaboration space designed for personal use, such as sharing a file with an individual. UCL staff and students are allocated 1TB of storage space.

Types of SharePoint site available

SharePoint Online offers a number of different service levels depending on business use and skill level. The table below defines which SharePoint option is best suited to host your information:

Site TypeBest Used ForSupport
OneDrive for BusinessPersonal collaborationDocumented but self-supported
Team SitePre-built site, ready to use for team collaborationSupported by ISD
Team Site CustomIf you would like to design your own site for team useSelf-supported
Site Collection - DelegatedStructured information including sub-sitesSelf-supported

Requesting SharePoint

Contact the ISD IT Services to request a SharePoint site. Please read the SharePoint Request page before requesting a site to determine which option is suitable for your requirements.

Help and Resources

Visit the SharePoint Online Portal for support documentation and available features.