Information Services Division


SharePoint and OneDrive for Business

A web-based collaboration and storage space. Used to create, edit and share content between colleagues. Ideal for collaborating on upcoming projects or as a location to document operational tasks.

Features include:

  • Content accessible anywhere online.
  • Upload existing documents or create new documents directly within your library using the Office Online suite.
  • Edit documents at the same time using co-authoring.
  • Generate lists of data with customisable views and columns.
  • Create a Wiki Library to share and search for information.
  • Record ideas quickly using a shared Notebook.
  • Share documents with colleagues outside of UCL.

OneDrive for Business is a web-based collaboration space designed for personal use, such as sharing a file with an individual. UCL staff and students are allocated 1TB of storage space.

Types of SharePoint site available

Different site types are available depending on business use. The table below defines which SharePoint option is best suited to host or present your information:

Site TypeBest Used For
OneDrive for BusinessPersonal collaboration.
Communication sitePresent information using visually stunning pages to share a vision, news, information and resources.
SharePoint Hub SiteConnect individual sites to collate and present common content and activity.
Team SiteCollaborate with a group with members inside or outside UCL to share files, news and data.

Note: This is a standalone SharePoint site and not connected to a Microsoft Team.

Requesting a SharePoint site

To request a SharePoint site, complete the SharePoint site request form within the IT Services Portal.
Please read the SharePoint Request page before requesting a site to determine which option is suitable for your requirements.

Help and Resources

Visit the SharePoint support portal for how-to guides and available features.