A web-based collaboration and storage space. Used to create, edit and share content between colleagues. Ideal for collaborating on upcoming projects or as a location to document operational tasks.
- Content accessible anywhere online.
- Upload existing documents or create new documents directly within your library using the Office Online suite.
- Edit documents at the same time using co-authoring.
- Generate lists of data with customisable views and columns.
- Share documents with colleagues outside of UCL.
OneDrive for Business is a web-based collaboration space designed for personal use, such as sharing a file with an individual. UCL staff and students are allocated 1TB of storage space.
Types of SharePoint site available
SharePoint Online offers a number of different service levels depending on business use. The table below defines which SharePoint option is best suited to host your information:
|Site Type||Best Used For|
|Microsoft Teams with SharePoint||Provides team based persistent communication, including audio and video conferencing. Includes a SharePoint page and other applications such as Planner and OneNote.|
|SharePoint Communication Site||Recommended where the message is more tightly controlled. There will be only a small number of contributors but potentially a wide audience.|
|SharePoint Hub Site||A design is required to understand your longer term requirements and how Hub sites will work for you.|
|SharePoint Team Site||Where you don’t want or need real-time communication functions and the additional features of MS Teams.|
Can add more granular permission models to items, files, folders and pages.
|OneDrive for Business||Suited for ad-hoc collaborations.|
Linked to your personal account, when you leave UCL data is removed.
Please read the SharePoint Request page before requesting a site to determine which option is suitable for your requirements.
Help and Resources
Visit the SharePoint Online Portal for support documentation and available features.