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Creating PDF files from Microsoft Word 2016

This guide explains how to save your Word documents as PDFs on Desktop@UCL computers running Windows 10 and Desktop@UCL Anywhere.

This same process also applies for other Microsoft document types such as Excel and PowerPoint files. It includes:

  1. Using the Save As option
  2. Using the Print option

This guide is aimed at...

  • Staff
  • Students

Before you start...

  • You will need to be using a Desktop @ UCL computers running Windows 10 or Desktop @ UCL Anywhere.

    Instructions

    1. Using the Save As option

    This option may vary, depending on your application. The example below is Microsoft Word 2016.

    1.1 From your Word document, navigate to the File tab.

    1.2 Click Save As and then Browse.

    1.3 Select where you would like to save the file.

    1.4 Click on the drop down box next to Save as type and choose PDF (*.pdf) from the list.

    Desktop@UCL Windows 10 PDFs Word 2016 Save as type…

    1.5 Click on Save.

    Your document will be saved in your chosen location as a PDF document and may open in your default PDF viewing application (usually Adobe Reader).

    2. Using the Print option

    This option may vary, the example below is indicative of Print @ UCL.

    2.1 From your Word document, navigate to the Print tab.

    Desktop@UCL Windows 10 PDFs Word 2016 Print tab…

    2.2 Select Microsoft Print to PDF from the options available, ensure other settings are as required, then select Print.

    Desktop@UCL Windows 10 PDFs Word 2016 Microsoft Print to PDF…

    Follow the prompts to save your file as a pdf document.

    Help & Support

    For further help and assistance you will need to contact the Service Desk

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