Executive Assistant

About the role

The Executive Assistant is a key member of the Institute Operations Team, providing high-level executive support as part of the Institute Executive Office.

Working closely with the Institute Director, Institute Manager, and Deputy Institute Manager the postholder will provide proactive administrative and operational support across the breadth of the Institute Executive Office’s activities. The role holder will be the first point of contact for the Director’s Office and interact with many people within and external to UCL; thus a professional attitude, willingness to help, and ability to remain tactful and assertive are required in order to execute the duties outlined.

This is a permanent position and the salary is offered at UCL grade 7 (£42,099 - £50,585)

About you

The successful candidate will have previous experience in providing senior-level administrative and secretarial support to individuals in a leadership role operating in a complex organisation. They will have a high level of interpersonal skills with the ability to communicate effectively and professionally, both orally and in writing.

A sound knowledge of IT and excellent word-processing skills are also essential, as is experience in maintaining a busy and complex electronic diary.

The post holder is required to work both independently and in collaboration with colleagues within the Institute of Ophthalmology, UCL, and externally.

Application Process

If you have any queries regarding the vacancy please contact Nick Burt (email: nicholas.burt@ucl.ac.uk). If you have any queries regarding the application process, please email ioo.hr@ucl.ac.uk.

Please ensure you attach your CV and highest academic qualification. In addition, please ensure you provide a personal statement outlining how you meet the criteria to support your application, as candidates will be shortlisted based on this information. 

Find out more and apply via UCL Jobs

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our department holds an Athena SWAN Silver award, recognising our commitment and demonstrable impact in advancing gender equality.