UCL Human Resources


Examples of remote and in-person activities

Examples of remote and in-person activities to be used together with the hybrid working guidance.


1. Remote activities
2. In-person activities

The following are suggestions but may not always be suitable in all cases.

Remote activities

  • Where different departments are joining a meeting, it may be best carried out online to avoid logistical problems of bringing different teams together in person on the same day or where a suitable room is not available.

  • Short meetings which involve cascading information for example daily check-in/update meetings

  • Informal MS Teams calls

  • Some meetings which have a set regular agenda

  • Written work which requires concentration and no distraction (unless there is a designated free quiet space on campus or a preference)

  • Formal meetings or hearings

In-person activities

  • Some designated committee meetings

  • There is evidence that lengthy online meetings can have a negative impact on wellbeing of some individuals and contribute to burnout.  Therefore, longer meetings, such as all-day training or meetings longer than 2-3 hours, should usually be in person, where possible.

  • Facilitated training and workshops should be in person where possible

  • Employee engagement and team-building activities

  • Networking

  • Individual meetings such as one to one’s and appraisals

  • Meetings that could be of a sensitive nature may be best placed in person, however, if a staff member would prefer this to be remote it should be facilitated where possible.  Some staff may be less likely to open up if the meeting is carried out in person but also vice versa

  • Significant team meetings, for example, monthly team meetings

  • Collaboration which involves creative and dynamic thinking

  • Meetings that rely on aids such as flip charts or moving around a room

  • Meetings that do not have a set agenda or known/suspected outcome

  • Onboarding and induction