See below links to online training materials, such as videos, presentations and reference materials from previous courses and Bitesize seminars.
- Bitesize - Funding
Topic Description Link to materials REF
REF Bitesize seminar presented by Margaret Lloyd (Sep 20):
Covering how the REF exercise works and how Mainstream Quality Research (QR) and PGR Support income is calculated and distributed across UCL.
- Recording of the session can be found here.
Slides from the OVPA Bitesize Seminar (Nov 19):
Covering due diligence, gift acceptance, gift agreements and disbursement of donations.
Research Overheads Bitesize Seminar (Apr 18):
Covering how to apply for research overheads and what happens to awarded overheads.
Slides from UCL Consultancy Bitesize Seminar (May 19):Covering an overview of consultancy, consultancy processes, WIP calculations, BAFs and managing UCLC finances.
UK Funding Council
UK Funding Council (ex-HEFCE) Recurrent Grant Bitesize Seminar (Feb 19):
Covering what funding we receive and how it is allocated.
- Bitesize - Reporting & Processes
Topic Description Link to materials
Budget update 20/21
Budget update 20/21 update presented by Phil Harding (Sept 2020):
An overview of the UCL budget for 20-21, including the challenges facing UCL and the sector.
- Recording of the session can be found here.
Chart of Accounts
Chart of Accounts Bitesize Seminar (Nov 18):
Covering what a PTAE is, how PTAEs affect the I&E and the criteria considered by the School teams when considering requests for new PTAs.
Forecasting Bitesize Seminar (Oct 19):
Covering the reasons why we need budgets and forecasts, the benefits of good financial planning, how to forecast for different types of income and expenditure and guidance on how to deliver a realistic forecast.
Budgeting Bitesize Seminar (Jan 20):
Covering the need for budgets and how they are distinct from forecasts, the impact of budgeting, considering different income and expenditure streams, the budgeting timeline and tips on how to deliver a realistic budget.
Month End Processes Bitesize Seminar (May 18):
Covering the timetable, tasks to be performed, journals and supporting evidence and reporting.
UCL Financial Statements
Presentation of the 2017/18 Financial Statements (Jan 19):
Covering the purpose of the statutory accounts, how consolidated figures are pulled together and additional disclosures required.
Purchasing & Expenses
Purchasing & Expenses Bitesize Seminar (Jul 19):
Covering the purchasing, expenses and key travel processes, as well as a look at future initiatives.
- Bitesize - Sales & Tax
Topic Description Link to materials Sales Invoice
Raising a Sales Invoice Bitesize Seminar (Mar 18):
Covering the process, key VAT rules and how to check if an invoice has been paid.
Zero Rating & the Tax Treatment of Medical Equipment:
Covering guidance on what type of goods qualify for VAT zero rating and what items do not qualify.
Import VAT and Duty for Goods and Equipment:
Covering guidance on the aspects of taxation that need to be considered when importing goods and equipment.
- Bitesize - Student Income
Topic Description Link to materials Student Fee Income
Reporting on Student Fee income workshop (Jan 18):
Covering the systems used for processing tuition fees and reporting in Axiom
Student Load and Tuition Fees
Student Load and Tuition Fees Bitesize Seminar (Jan 18):
Covering what student load is and how it is calculated and then used for tuition fee allocation
Topic Description Link to materials Axiom
Various Axiom resources, including how-to videos, guidance notes for Axiom reports, how to mange sponsored research finance with Axiom, and links with Worktribe and MyFinance
iProcurement How-to videos for the following topics on iProcurement in MyFinance MyFinance MyFinance Quick Reference Guides covering catalogue and non-catalogue requisitions, iExpenses, IDJs and IDTs MyFinance MyFinance help covering tasks within the MyFinance system e.g. how to raise a PO, how to add a key member
- the '?' symbol once logged into MyFinance provides a menu with a search function available.
Worktribe Worktribe How-to videos covering project creation, approval and award management
- Month End & Year End
Topic Description Link to materials Month End Month end processes bitesize seminar (May 18) covering the timetable, tasks to be performed, journals and supporting evidence and reporting. Year End
Year End 2019-20:
The slides from the Year End seminars are available here, and you can follow the link to Year End materials including timetable, guidance and templates.
- Organisational Development Training
Topic Description Link to materials Organisational Training (Feb 2020) These materials from the Organisational Development course are designed to provide an understanding of how the higher education sector is funded and to give specific insight on UCL's financial model and strategy. They also cover key financial regulations and budget holder responsibilities.
- External Resources
Topic Description Link to materials BUFDG Pro Courses The British Universities Finance Director's Group provides 11 e-learning courses, covering a variety of topics. Whilst not UCL specific, they are very useful for Finance in Higher Education. Simply register with your UCL email address for access to the courses.
- UCL Finance Overviews
Topic Description Link to materials Understanding University Finance This comprehensive guide has been put together by the British Universities Finance Directors Group (BUFDG). Sections include understanding the higher education sector, interpreting annual financial statements and investing for the future, making this a useful resource for a variety of university stakeholders. Strategic Finance The slides presented to the Provost's Leadership Programme in December 2019 provide an interesting overview of UCL's financial strategy, the role of faculty contribution and the current financial challenges for the sector and for UCL.