Virtual or online events are now a supported service for UCL staff. If you are planning a virtual event and would like to know more about the available platforms and how to access them, you can find the necessary information here.
Before you start
You’ll need to know:
- who the target audience for the event is;
- the purpose of the event;
- how many attendees and panelists you're likely to have;
- the date(s) of your event; and
- the likely frequency of this event.
You should be aware of:
- the platforms you can use to host an event (link to matrix);
- the different roles in a virtual event – host, moderator, presenter;
- the options for audience participation – Mentimeter, Sli.do, in-platform interaction;
- the ways to promote/share an event – available CRMs, websites, social media; and
- the ways your attendees can Register – Eventbrite, Gecko Forms, in-platform registration, data imports.
- 1. I need a platform for Teaching purposes
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Live teaching or synchronous teaching is online teaching where students allocated to that class attend and take part in the activities at the same time.
- 2. I need a platform for a Meeting
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- Microsoft Teams is a chat-based work space in Office 365 that makes it easy to have conversations, host meetings, share files and collaborate on documents, and get work done within your teams.
- Zoom Meeting provides similar functionality for meetings of up to 500 attendees. For meetings with a more global participation, specifically from China, Zoom Meeting would be more suitable.
Find out more about platform options for meetings.
- 3. I need a platform for a Virtual Event
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- If you already know that a Zoom Webinar is the appropriate solution for you, please email zoomsupport@ucl.ac.uk to lease a licence, stating:
- the host's name and email;
- the expected number of participants;
- the event date; and
- the date on which the licence can be returned.
The zoom support team will then assign you the appropriate sized licence in line with your specified timelines.
- If you are not sure and would like some advice, please use the Request advice button below and choose 'Request something', then 'Advice and guidance for hosting my event' and this will raise a ticket with the Virtual Events service who can assist you in finding the most approriate solution.
Request advice
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