Book an external speaker

All visiting speakers at meetings organised by students must come at the invitation of a club or society recognised by UCLU or the council and committees of UCLU. This is so we can access the risks involved.

Before you start

External speaker names should be entered via the CMISGo online room request.

All speakers must be approved by designated Estates management as per HEFCE regulations.

Student Union Society external speakers must be approved by the Students' Union UCL. Individual student are not allowed to invite speakers.

1. Log into CMISGo You’ll need to have access to be able to log into the system.

Log into CMISGo with your UCL username and password. This will take you to the timetable page.

2. Add any external speakers into CMISGo You must give notice of any external speakers who’ll be speaking at your event. This is so that UCL can assess any potential risk relating to the event.

Add any external speakers to the ‘External speaker’ field in CMISGo.

Write “N/A” if you do not have an external speaker, or “TBC” if not confirmed yet.

Click ‘Next’.

If you have an external speaker you must read the 'Procedure for managing events with external speakers'.

Book an external speaker

Before you start

Associated links

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