This guide is for UCL employees who are the primary parent in a couple who are adopting a child. Please refer to the policy for full details of adoption leave entitlement and eligibility.
Before you start
There are two things you need to do to apply for adoption leave:
- notify your manager, preferably in writing, and
- fill out the Adoption Leave Application form.
Both need to be done at the earliest opportunity.
HR will write to you within four weeks of receiving your form.
To begin your application for adoption leave you will need to know:
- your child's adoption date
- the date you would like to begin your leave
- when you expect to return to work
- 1. Fill out the online adoption leave form
-
- Fill out the Adoption application form.
- Please ensure that you have a copy of the original adoption certificate ready to attach to the form. If you are still waiting for the certificate, please send a copy of this to hr.services@ucl.ac.uk as soon as you receive it.
- Once you have completed your form, it will be automatically sent to your line manager to sign off.
- 2. Form goes to your Line Manager/PI
-
- Your line manager will receive the form automatically via email once you have completed your section of the online form.
- Your line manager will then need to sign the form after they have been able to provide details of how they propose to cover your duties.
- If you are grant funded, the PI section is designed to act as a visual prompt for your PI to notify your funder to ensure that your Grant funding is not impacted by you going on leave.
- Once they have signed the form, it will automatically be sent to HR Services to process your application.
- 3. Form goes to your line manager
-
- Your line manager will receive the form automatically via email once you have completed your section of the online form.
- Your line manager will then need to sign the form after they have been able to provide details of how they propose to cover your duties.
- Your line manager will also need to attach proof that they have conducted a Pregnancy Risk Assessment, by attaching the PDF downloaded from riskNET to the form when prompted to do so.
- If you are grant funded, the PI section is designed to act as a visual prompt for your PI to notify your funder to ensure that your Grant funding is not impacted by you going on leave.
- Once they have signed the form, it will automatically be sent to HR Services to process your application.
Close
