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Find information and guidance on the approval of costs and expenditure in relation to research training grants.
Where the proposal costs include UCL contributions these must have been approved by the Dean(s) of Faculty and Director of Finance for the Faculty(s) in writing.
Where appropriate Vice Provost Research/Provost and Director of Finance should approve significant contributions to any proposal (space and resource above existing provision).
All research training grant expenditure needs to be checked to ensure it meets the funder's terms and conditions.
As a general rule, and to justify any expenditure, you should consider whether the cost:
- Was included in the original justification of resources/proposal?
- Was subsequently awarded?
- Is of direct benefit to the research and proper use of public funds?
- Is actual, necessary, and solely attributable to the project?
- Is not deemed to be in any way excessive or reckless?
- Is within the agreed budget awarded?
Accountability for compliance with UCL policy and Funder requirements ultimately rests with the Principal Investigator (PI) and the Administrative staff who have been delegated the responsibility for ensuring that the training grant is properly managed and auditable.
Note: References to research grants in UCL's Financial Regulations include training grants.