UKRI Funding Service new roles costing guidance

Contents

• Background

1. Introduction and objectives
2. UKRI and Worktribe roles
3. Procedure scope
4. Costing UKRI Funding Service roles in Worktribe
5. Approval of Worktribe staff costings
6. Review of policy

• Appendix A: UKRI Funding Service roles definition

Overview

In May 2023 UK Research and Innovation (UKRI) announced new harmonised staff role types for UKRI-funded projects to coincide with the roll out of its new Funding Service system (TFS), which is due to replace the Joint Electronic Submissions (Je-S) system in 2024.

In changing role types, UKRI has also made changes to the roles which can attract estates and indirect costs to reflect the contribution all roles make to research projects. UCL is therefore able to recover more overheads at a project level for some staff roles on future awards, provided there is no double charging.

This guidance supports the appropriate costing of UKRI-funded projects according to UKRI TFS roles using the TRAC process in Worktribe while avoiding impact on TRAC returns and double counting staff resources

Who should read this guidance

• Academic staff
• Researchers
• Departmental managers
• Finance managers
• Research support staff

Policy

• UKRI Funding Service new roles costing guidance (UCL login required)