Research and Innovation Services


Introducing a new single timesheet template and updated guidance for staff

15 January 2024

As part of their terms and conditions, some of our major funders require evidence of time spent working on projects each month. To reduce the number of timesheets that need to be completed by UCL staff, we have introduced a new single timesheet template.

Woman using laptop

From January 2024 onwards, staff should use the new single timesheet template to record time spent on project activities for UK Research and Innovation (UKRI), the European Commission (EC), and other major funders (except National Institutes of Health). 

The new template can be downloaded from our staff timesheet requirements webpage. Previous timesheet templates for UKRI and EC funding will no longer be valid going forward. 

To coincide with the introduction of the new template, we have also updated our staff timesheet requirements webpage to include information on European Commission timesheets, so that requirements for all major funders can be found in one place. 

We have also introduced a new checklist for departments to help research support staff ensure timesheets meet UCL and funder expectations.

Why are timesheets required?

Compliance with funder terms and conditions on time recording is a key area covered on audit checks. If we are unable to provide properly completed and authorised timesheets to support the claim of staff costs, the entire amount claimed for that employee may be declared ineligible. Therefore the impact of non-compliance is significant.

Who can I contact for support with completing timesheets?

For support with completing timesheets, please speak to your departmental research support contact in the first instance, who can guide you through the relevant process and requirements. Should you need further project-specific support, contact your dedicated Award Services Post Award team contact for assistance.