Close
RIS Christmas closure deadlines
14 November 2023
In preparation for the UCL Christmas closure and to ensure that department and academics receive the support they need, please be aware of the key deadlines for grant applications and other RIS Services.
In line with UCL’s Christmas closure, Research and Innovation Services (RIS) will close at 5pm on Friday 22 December 2023, and re-open at 9am on Tuesday 2 January 2024.
Summary of key dates
| Service area | Task | Deadline |
|---|---|---|
| Grant applications | Locally approved Worktribe with Pre-Award team | Tuesday 12 December 2023 |
| Final application with Pre-Award team for approval via funder online system or signature | Monday 18 December 2023 | |
| Worktribe Organisation Requests | Request to add new funders or partners to Worktribe | Friday 15 December 2023 |
| Due Diligence | All new industry organisations (UK and overseas), unless exempt, and new overseas organisations based in low- and middle-income countries (LMICs) that need to undergo a standardised due diligence assessment | Friday 15 December 2023 |
| Ethics | Next high-risk ethics application submission deadline | Wednesday 29 December 2023 |
| Low-risk ethics applications (initial feedback) to allow time for initial triage and review by academic colleagues as required | Friday 1 December 2023 |
Grant application deadlines
For funder deadlines falling between Wednesday 20 December 2023 – Wednesday 3 January 2024 (inclusive):
- For proposals to be checked and submitted prior to the Christmas closure period, the locally approved Worktribe should be with our Pre-Award team by close of business on Tuesday 12 December 2023.
- Final applications must be with our Pre-Award team by close of business on Monday 18 December 2023, for approval via the funder online system or signature.
Worktribe Organisation Requests
If you require a partner or funder to be added to the Worktribe system the final Worktribe Organisation Request should be submitted no later than Friday 15 December 2023 to ensure these are processed in time.
Due Diligence
Due diligence assessment requests or requirements for new funders and partners should also be submitted to our Compliance and Assurance team by Friday 15 December 2023.
Ethics
The next high-risk research ethics application submission deadline is Wednesday 29 November 2023 for the UCL Research Ethics Committee meeting on Monday 15 January 2024.
Colleagues wishing to receive initial feedback on a new low-risk ethics application before the closure should submit their application no later than Friday 1 December 2023. Applications submitted after this date will receive review comments after UCL reopens in the new year.
Who to contact
Should you have any questions about these arrangements or require support or advice with specific applications, please contact your dedicated Faculty or departmental Award Services team officer.
If you have any questions or require assistance with submitting a Worktribe Organisation and due diligence requests, please contact our Compliance and Assurance team at ris.duediligenceteam@ucl.ac.uk.
For questions regarding research ethics applications, please get in touch with our Research Ethics Service team at ethics@ucl.ac.uk.