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Most funders require grant applications to be submitted using their online submission system. To use these systems investigators will need to create an account.
Getting started
Do I need to create my own account?
Yes. Investigators should register directly through the funder’s submission system. This process can take some time to complete. You should register your account early as possible in the proposal development process to ensure you can submit your proposal on time.
Do I still need to submit my proposals through Worktribe?
Yes. You will still need to cost, price, and submit your proposal in Worktribe for review, approval, and authorisation.
My funder is using a two-step submission process. What should I do?
Some funders use a two-step submission process. In this instance, your application will be sent to Award Services for final approval, authorisation, and submission. You may need to add officer details below to your application where indicated below. These details should not be used for any post-award activity. If in doubt, contact your departmental Research Support Officer for advice.
Using funder submission systems
UK Research and Innovation (UKRI)
As part of its Simpler and Better Funding programme, UKRI and its research councils are transitioning from the Joint Electronic Submissions (Je-S) system to the UKRI Funding Service (TFS). You should check the details of the funding call you are applying to to find out which system to use for your application.
Creating an account
TFS
You can find guidance on setting up a TFS account on the How applicants use the UKRI Funding Service page on the UKRI website. The person who starts and completes the application should be the ‘project lead’, or the ‘fellow’ for fellowships.
Je-S
You can find guidance on setting up an account in the Je-S handbook. If you are the Principal Investigator (PI), Co-Investigator (Co-I), or a Researcher Co-Investigator, you should select account type, 'An Applicant on a Standard or Outline Proposal'. Once your account has been created it will need to be verified by our teams, after which you will receive an email from Je-S to confirm when your account has been accepted (or declined).
PI change of organisation association
New PI accounts associated with UCL need to be verified by our team, who will approve your account.
Adding/removing departmental approvers
We can add/remove members of departmental submitters pools. You can request changes by emailing ris.duediligenceteam@ucl.ac.uk.
Studentship details access
We can grant access to studentship details. To request access, email us with the following information:
- Your full name
- Your UCL e-mail address
- The Research Council studentship information you need access to.
National Institutes of Health (NIH)
Creating an account
To apply for NIH funding PI's must register for an account on the Grants.gov website.
The final application form must be sent to the relevant Award Services team member for review. The Award Services team will then return the application to you or submit it if appropriate. Applications must be sent by email to the Award Services team for review before submission. Once submitted, applications are sent electronically from Grants.gov to the NIH's eRA Commons system for validation.
eRA Commons
NIH applicants must also create an eRA Commons user account to apply for funding. Email ris.duediligenceteam@ucl.ac.uk to request an account and provide the following information:
- Your full name
- Email address
You will receive an email confirming if your application has been successful. If unsuccessful you will be sent details of the errors which must be corrected before you can resubmit your application. The eRA Commons system will also highlight any errors and/or warnings on the application, e.g. if required documents are missing or not sent in the correct format, which must be corrected before submission.
Important
Allow plenty of time to complete your application. The NIH application deadline refers is the date that the application must reach the NIH and not Grants.gov. It can take up to 3 days for your application to be submitted through both systems. Contact your departmental/faculty Research Support Officer or, where relevant, the UCLH/UCL Joint Research Office (JRO) as early as possible to help you with the application process.
National Institute for Health and Care Research (NIHR)
Creating an account
UCL the links below to create an account with the relevant NIHR online submission system:
- NIHR ARAMIS (Academy Research Awards Management Information System)
- NIHR CCF-RMS (Central Commissioning Facility - Research Management System)
- NIHR NETSCC – MIS (NIHR Evaluation, Trials and Studies Coordinating Centre - Management Information System)
- NIHR REALMS (REsearch Awards Lifecycle Management System)
Officer details
You will need to provide the following officer details in your application:
Administrative authority or Finance officer*
Name: Kasia Haremza
Email: researchadministration@ucl.ac.uk
Administrative authority or Finance officer* (NIHR REALMS only)
Name: Kasia Haremza
Email: k.haremza@ucl.ac.uk
Contracts officer (NIHR ARAMIS only)*
Name: Samantha Ryan
Email: researchservices@adm.ucl.ac.uk
*To ensure there are no delays in the submission process, you should contact your departmental/faculty Research Support Officer with queries relating to your application instead of the above-named contacts.
Sponsor
- Contact the UCLH/UCL JRO where activity is located at an NHS Trust
- Contact researchadministration@ucl.ac.uk for further guidance on where activity is located at UCL.
Other funders
- Charities
Creating an account
Use the links below to create an account with your funder's online submission system:
- Alzheimer's Research UK
- Alzheimer’s Society
- Breast Cancer Now
- British Academy
- British Heart Foundation
- Cancer Research UK
- Diabetes UK
- Kidney Research UK
- Leverhulme Trust
- Marie Curie
- Multiple Sclerosis Society
- Parkinson's UK
- Prostate Cancer UK
- Royal Society
- Versus Arthritis
- Wellcome
- Worldwide Cancer Research
Officer details
When creating an account, you will need to provide the following information:
Finance officer*
Name: Kasia Haremza
Email: researchadministration@ucl.ac.ukFinance officer (Versus Arthritis only)*
Name: Research Administration
Email: researchadministration@ucl.ac.uk*To ensure there are no delays in the submission process, you should contact your departmental/faculty Research Support Officer with queries relating to your application instead of the above-named contacts.
- National Aeronautics and Space Administration (NASA)
NSPIRES (NASA Solicitation and Proposal Integrated Review and Evaluation System) is a web-based system which supports NASA research applications and awards. UCL is a registered organisation within NSPIRES.
Creating an account
Grant applicants must create a personal NSPIRES account which is approved by Award Services.
- Create an NSPIRES account (select the registration information tab)
If you have any questions regarding NSPIRES or the registration process, contact your departmental/faculty Research Support Officer.
- US charities and non-profit organisations (ProposalCENTRAL)
The ProposalCentral online submission system is used by many US Charities and non-profit organisations. UCL is a registered organisation within ProposalCENTRAL.
Creating an account
Grant applicants must create an account on the ProposalCentral website.
If you are planning to submit an application through the ProposalCENTRAL system you should contact your departmental/faculty Research Support Officer.
Guidance for using ProposalCENTRAL is provided through their Frequently Asked Questions.
- US federal grants (Grants.gov)
Grants.gov provides a one-stop electronic portal where grant applicants can find and apply for US federal grant opportunities.
The Grants.gov website allows applicants to:
- Search for funding opportunities
- Register to receive funding alerts
- Download application packages and instructions
- Upload completed applications.
Creating an account
All grant applicants are required to register for a Grants.gov account.
If you are named as a Co-Investigator or Researcher on an application submitted by another research institution within the UK or US, you do not need a Grants.gov account.
When an application is submitted, Grants.gov sends an electronic acknowledgement to the applicant and delivers the completed application to the relevant funding agency.