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Online submission systems

Most funders require grant applications to be submitted using their online submission system. To use these systems investigators must create an account.

Getting started


Do I need to create my own account?

Yes. Investigators should register directly through the funder’s submission system. This process can take some time to complete.

You should register your account early as possible in the proposal development process to ensure you can submit your proposal on time.

Do I still need to submit my proposals through Worktribe?

Yes. You will still need to cost, price and submit your proposal in Worktribe for review, approval and authorisation.

My funder is using a two-step submission process. What should I do?

Some funders use a two-step submission process. In this instance, your application will be sent to Award Services for final approval, authorisation and submission.

You may need to add officer details below to your application where indicated below. These details should not be used for any post-award activity. If in doubt, contact your departmental Research Support Officer for advice.
 

Using funder submission systems


UK Research and Innovation (UKRI)

UKRI and its Research Councils use (Joint Electronic System) for the submission of research applications.

Log in to Je-S

Creating an account

You can find guidance on setting up an account in the Je-S handbook. If you are the Principal Investigator (PI), Co-Investigator (Co-I) or a Researcher Co-Investigator, please select account type, 'An Applicant on a Standard or Outline Proposal'.

Once your account has been created it will need to be verified by our Research Operations team. Once verified, you will receive an email from Je-S to confirm when your account has been accepted (or declined).

PI change of organisation association

The Je-S helpdesk will require new PI accounts associated with UCL to be verified by our Research Operations team, who will approve your account.

Adding/removing departmental approvers

Our Research Operations team can add/remove members of departmental submitters pools in Je-S. You can request changes by emailing: rs.worktribesupport@ucl.ac.uk 

Studentship details access

Our Research Operations team can grant access to studentship details within Je-S. To request access, email us with the following information: 

  • Your full name
  • Your UCL e-mail address
  • The Research Council studentship information you need access to.

National Institute of Health (NIH)

Creating an account

To apply for NIH funding PI's must register for an account on the Grants.gov website. 

Create a Grants.gov account

The final application form must be sent to the relevant Award Services team member for review. The Award Services team will then return the application to you or submit it if appropriate.

Applications must be sent by email to the Award Services team for review before submission. Once submitted, applications are sent electronically from Grants.gov to the NIH's eRA Commons system for validation.

eRA Commons

NIH applicants must also create an eRA Commons user account to apply for funding. Email rs.worktribesupport@ucl.ac.uk to request an account and provide the following information:

  • Your full name
  • Email address

You will receive an email confirming if your application has been successful. If unsuccessful you will be sent details of the errors which must be corrected before you can resubmit your application.

The eRA Commons system will also highlight any errors and/or warnings on the application, e.g. if required documents are missing or not sent in the correct format, which must be corrected before submission.

Important


Allow plenty of time to complete your application. The NIH application deadline refers is the date that the application must reach the NIH and not Grants.gov. It can take up to 3 days for your application to be submitted through both systems. Contact your departmental/faculty Research Support Officer or, where relevant, the UCLH/UCL Joint Research Office (JRO) as early as possible to help you with the application process.


National Institute for Health and Care Research (NIHR)

Creating an account

UCL the links below to create an account with the relevant NIHR online submission system:

  • NIHR ARAMIS (Academy Research Awards Management Information System)
  • NIHR CCF-RMS (Central Commissioning Facility - Research Management System)
  • NIHR NETSCC – MIS (NIHR Evaluation, Trials and Studies Coordinating Centre - Management Information System)
  • NIHR REALMS (REsearch Awards Lifecycle Management System)

Officer details

You will need to provide the following officer details in your application:

Administrative authority or Finance officer*
Name: Claire Glen
Email: researchadministration@ucl.ac.uk

Contracts officer (NIHR ARAMIS only)*
Name: Claire Glen
Email: researchservices@adm.ucl.ac.uk

*To ensure there are no delays in the submission process, you should contact your departmental/faculty Research Support Officer with queries relating to your application instead of the above-named contacts.

Sponsor


Other funders


Charities

Creating an account

Use the links below to create an account with your funder's online submission system:

Officer details

When creating an account, you will need to provide the following information: 

Finance officer*
Name: Dominic Mikulski
Email: researchadministration@ucl.ac.uk

Finance officer (Versus Arthritis only)*
Name: Research Administration
Email: researchadministration@ucl.ac.uk

*To ensure there are no delays in the submission process, you should contact your departmental/faculty Research Support Officer with queries relating to your application instead of the above-named contacts.

National Aeronautics and Space Administration (NASA)

NSPIRES (NASA Solicitation and Proposal Integrated Review and Evaluation System) is a web-based system which supports NASA research applications and awards. UCL is a registered organisation within NSPIRES.

Creating an account

Grant applicants must create a personal NSPIRES account which is approved by Award Services.

If you have any questions regarding NSPIRES or the registration process, contact your departmental/faculty Research Support Officer.

US charities and non-profit organisations (ProposalCENTRAL)

The ProposalCentral online submission system is used by many US Charities and non-profit organisations. UCL is a registered organisation within ProposalCENTRAL.

Creating an account

Grant applicants must create an account on the ProposalCentral website.

If you are planning to submit an application through the ProposalCENTRAL system you should contact your departmental/faculty Research Support Officer.

Guidance for using ProposalCENTRAL is provided through their Frequently Asked Questions.

US federal grants (Grants.gov)

Grants.gov provides a one-stop electronic portal where grant applicants can find and apply for US federal grant opportunities.

The Grants.gov website allows applicants to:

Creating an account

All grant applicants are required to register for a Grants.gov account.

If you are named as a Co-Investigator or Researcher on an application being submitted by another Research Institution within the UK or US, you do not need a Grants.gov account.

When an application is submitted, Grants.gov sends an electronic acknowledgement to the applicant and delivers the completed application to the relevant funding agency.