UCL News


Christmas and New Year mail arrangements

30 November 2018

The schedule of last posting dates for Christmas 2018 is upon us with 4 December being the last date that the Post Room can accept mail going to Africa and the Middle East. Find out everything you need to know about last posting dates for international and UK mail.

Christmas mailing dates 2018

The latest dates on which mail can be accepted into the Post Room for intended delivery to addressees prior to Christmas are:


Tuesday 4 December – Africa and Middle East.

Friday 7 December Asia, Cyprus, Malta, Far East, Japan, Eastern Europe (except Poland, Czech Republic and Slovakia ), Caribbean, Central and South America.

Monday 10 December – Greece, Italy, Turkey, Australia and New Zealand.

Friday 14 December – Poland, Czech Republic, Canada, Finland, Sweden, USA.

Monday 17 December – Germany, Austria, Denmark, Iceland, Netherlands, Norway, Slovakia, Switzerland, Portugal and Spain.

Tuesday 18 December – Ireland, Belgium, France, Luxembourg.


HM FORCES - BFPO parcels can be posted free of charge via the UCL Mail Service

Monday 26 November – HM Forces Post Office (Operational).

Friday 14 December – HM Forces Mail to Non-Operational or Static BFPOs.



Tuesday 18 December – Second Class, Signed for (Recorded) 2nd.

Thursday 20 December – First Class, Signed for (Recorded) 1st.

Friday 21 December– Special Delivery Guaranteed Saturday Delivery.


We would appreciate your co-operation in observing the deadlines set by Royal Mail and assist us by posting early for Christmas.



The UCL Mail Service will close at 14.00 on Friday 21st December and re-open at 07.00 on Tuesday 2nd January. There will be no access to the Post Room between these dates. The last collection of departmental post will take place between 11.30 and 13.00 on Friday 21st December to ensure dispatch on the last working day.


The UCL Mail Service will accept bulk mailings up to and including Wednesday 19th December. After this date no bulk mailings will be accepted without prior consultation with the Acting Mail Services Manager (Kevin Owen Ext 76311 k.owen@ucl.ac.uk). 

In common with previous years the Post Room expect a very substantial amount of additional mail in the pre-Christmas period as Departments clear their desks for the seasonal break, creating an increase in demand on the postal service.


Let me please remind all staff that UCL's mail service is not to be used for personal mail and parcels.  The Post Room will not frank or dispatch personal items and any suspected abuse of the service will be investigated.


The UCL Post Room produce a Christmas card every year to raise money for a charity close to our hearts. This year we are supporting Prostate Cancer UK and would like to give you the opportunity to do the same via our JustGiving page.

Or if you prefer, drop a coin in the jar in the Post Room – all of which will be received with thanks.


May we take this opportunity to wish you a very happy festive season ahead.

Kevin Owen, Acting Mail Services Manager
020 3549 5424