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UCL’s planning for potential outbreaks of coronavirus

UCL is planning for a number of scenarios including any coronavirus cases on campus or further lockdown restrictions.

On this page, you can find an outline of the proposed safety measures and the review structure we have introduced to monitor and respond to any future outbreaks on campus. Please note that these plans are provisional and we will need to remain flexible to respond to events as they arise. 

These plans are in line with guidance from the UK Government and advice from UCL’s world-leading researchers.

Planning for potential coronavirus cases or lockdown restrictions

A single positive case in a building
Criteria
For affected individuals
Notifying others
  • NHS Test and Trace system will notify people who have been in close contact with the affected individual.
  • The UCL Connect to Protect team will review all reported cases, including where appropriate notifying students and staff studying and working on UCL premises. 
  • No wider communications or statements to be shared unless advised by UCL’s Communications and Marketing team (CAM).
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations) as appropriate.
Access to buildings / activities
  • Building remains open.
  • Entry to some areas may be restricted until cleaning has been carried out.
Cleaning
  • Area used by the affected individual should be reviewed by line manager/departmental head in terms of infection control and in line with the return to work checklists.
  • Spaces will be cleaned with antiviral disinfectant as part of UCL’s enhanced cleaning protocol.
  • UCL will continue to provide spray and wipes for cleaning study and work areas.
Review and further actions 

 

Several positive cases in a building
Criteria
For affected individuals
Notifying others
  • NHS Test and Trace system will notify people who have been in close contact with the affected individual.
  • The UCL Connect to Protect team will review all reported cases, including where appropriate notifying students and staff studying and working on UCL premises. 
  • No wider communications or statements to be shared unless advised by UCL’s Communications and Marketing team (CAM).
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations) as appropriate.
Access to buildings / activities
  • Building remains open unless advised otherwise by the London Coronavirus Response Cell (LCRC).
  • Entry to some areas may be restricted until cleaning has been carried out.
Cleaning
  • Area used by the affected individual should be reviewed by line manager/departmental head in terms of infection control and in line with the return to work checklists.
  • Spaces will be cleaned with antiviral disinfectant as part of UCL’s enhanced cleaning protocol.
  • UCL will continue to provide spray and wipes for cleaning study and work areas.
Review and further actions 
  • Data from the UCL Connect to Protect tool will be reviewed daily and further action taken if required.
  • Affected building will be reviewed by the Senior Management Team (SMT) led by the Provost.
  • Options to be considered: move activity online; close the affected building or space; introduce additional cleaning or materials.
Several positive cases across campus
Criteria
  • A number of people in different buildings have tested positive for coronavirus and reported this through the UCL Connect to Protect tool.
For affected individuals
Notifying others
  • NHS Test and Trace system will notify people who have been in close contact with the affected individual.
  • The UCL Connect to Protect team will review all reported cases, including where appropriate notifying students and staff studying and working on UCL premises. 
  • No wider communications or statements to be shared unless advised by UCL’s Communications and Marketing team (CAM).
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations) as appropriate.
Access to buildings / activities
  • Campus remains open but activity reduced.
  • Teaching may need to be  moved online.
  • Non-critical staff to work from home.
Cleaning
  • Area used by the affected individual should be reviewed by line manager/departmental head in terms of infection control and in line with the return to work checklists.
  • Spaces will be cleaned with antiviral disinfectant as part of UCL’s enhanced cleaning protocol.
  • UCL will continue to provide spray and wipes for cleaning study and work areas.
Review and further actions 
  • Data from the UCL Connect to Protect tool will be reviewed daily and further action taken if required.
  • Affected building will be reviewed by the Senior Management Team (SMT) led by the Provost.
  • Options to be considered: move activity online; close the affected building or space; introduce additional cleaning or materials.
Local lockdown
Criteria
  • Public Health England (PHE) and the London Coronavirus Response Cell (LCRC) advise that local lockdown restrictions are being introduced. In line with Camden Council’s Local Outbreak Prevention and Control Plan.
For affected individuals
  • N/A
Notifying others
  • Communication to all staff / students / contractors / visitors through central Communication and Marketing (CAM) channels, including UCL website.
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations).
Access to buildings / activities
  • Campus remains open but access to buildings is limited to critical activity.
  • Teaching will move online.
  • Non-critical staff to work from home.
  • Cafés onsite will shut.
Cleaning
  • N/A
Review and further actions 

 

 

Planning for potential coronavirus cases in specific areas

UCL Residences
Criteria
  • One or more people living in a UCL residential building have tested positive for coronavirus and reported this through the UCL Connect to Protect tool.
For affected individuals
  • Individual must follow Government guidance, including instructions to self-isolate.
  • Students living in the same space (the residence control group) will also self-isolate.
  • UCL’s Accommodation team will arrange for food and essential items, including additional cleaning packs to be delivered to self-isolating students, as well as waste management.
  • UCL’s Student Support and Wellbeing team will offer additional support to clinically vulnerable students.
Notifying others
  • NHS Test and Trace system will notify people who have been in close contact with the affected individual.
  • The UCL Connect to Protect team will review all reported cases, including where appropriate notifying students and staff studying and working on UCL premises. 
  • No wider communications or statements to be shared unless advised by UCL’s Communications and Marketing team (CAM).
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations) as appropriate.
Access to buildings / activities
  • Self-isolating students may be moved to alternative accommodation if required.
Cleaning
  • Spaces will be cleaned with antiviral disinfectant.
  • UCL will continue to provide spray and wipes for cleaning.
Review and further actions 
Library and study spaces
Criteria
  • One or more people who have recently spent time in a UCL library or study space have tested positive for coronavirus and reported this through the UCL Connect to Protect tool.
For affected individuals
Notifying others
  • NHS Test and Trace system will notify people who have been in close contact with the affected individual.
  • The UCL Connect to Protect team will review all reported cases, including where appropriate notifying students and staff studying and working on UCL premises. 
  • No wider communications or statements to be shared unless advised by UCL’s Communications and Marketing team (CAM).
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations) as appropriate.
Access to buildings / activities
  • Spaces will be managed according to the scale of the infection.
  • For low numbers of infection, the spaces will remain open, unless advised otherwise by the London Coronavirus Response Cell (LCRC).
Cleaning
  • Spaces will be cleaned with antiviral disinfectant.
  • UCL will continue to provide spray and wipes for cleaning study and work areas.
Review and further actions 
  • Data from the UCL Connect to Protect tool will be reviewed daily and further action taken if required.
  • Where the level of infection is high, we will consider: delivering services online; using a click and collect service. 

Teaching spaces
Criteria
  • One or more people who have recently spent time in a UCL teaching space have tested positive for coronavirus and reported this through the UCL Connect to Protect tool.
For affected individuals
Notifying others
  • NHS Test and Trace system will notify people who have been in close contact with the affected individual.
  • The UCL Connect to Protect team will review all reported cases, including where appropriate notifying students and staff studying and working on UCL premises. 
  • No wider communications or statements to be shared unless advised by UCL’s Communications and Marketing team (CAM).
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations) as appropriate.
Access to buildings / activities
  • Spaces will be managed according to the scale of the infection.
  • For low numbers of infection, the spaces will remain open, unless advised otherwise by the London Coronavirus Response Cell (LCRC).
Cleaning
  • Spaces will be cleaned with antiviral disinfectant.
  • UCL will continue to provide spray and wipes for cleaning study and work areas.
Review and further actions 
  • Data from the UCL Connect to Protect tool will be reviewed daily and further action taken if required.
  • Where the level of infection is high, we will consider: additional cleaning; moving teaching online. 

Student activities
Criteria
  • One or more people who have recently taken part in activities organised by students (e.g. Students’ Union societies) have tested positive for coronavirus and reported this through the UCL Connect to Protect tool.
For affected individuals
  • Individual must follow Government guidance, including instructions to self-isolate.
  • UCL’s Student Support and Wellbeing team will offer additional support to clinically vulnerable students.
Notifying others
  • NHS Test and Trace system will notify people who have been in close contact with the affected individual.
  • The UCL Connect to Protect team will review all reported cases, including where appropriate notifying students and staff studying and working on UCL premises. 
  • No wider communications or statements to be shared unless advised by UCL’s Communications and Marketing team (CAM).
  • UCL will liaise with relevant stakeholders (e.g. Students' Union, nearby buildings and organisations) as appropriate.
Access to buildings / activities
  • Spaces will be managed according to the scale of the infection.
  • For low numbers of infection, the activity / society should continue to operate, unless advised otherwise by the London Coronavirus Response Cell (LCRC).
Cleaning
  • Spaces will be cleaned with antiviral disinfectant.
  • UCL will continue to provide spray and wipes for cleaning.
Review and further actions 
  • Data from the UCL Connect to Protect tool will be reviewed daily and further action taken if required.
  • Where the level of infection is high, we will consider: additional cleaning; reduce club or society activity in specific areas; halt planned additional activities

 

How UCL will monitor the situation

 

Immediate response to a report of a positive case
Action
Taken by

Daily Review Group:

  • Max Hill (Director of Occupational Health & Wellbeing)
  • Richard Jackson (Sustainability Director)
  • Denise Long (Director of Student Support and Wellbeing)
Daily review
Action
  • Daily Review Group meets to review data and consider potential actions required.
  • Daily Review Group may recommend action to the Weekly Review Group.
Taken by

Daily Review Group:

  • Max Hill (Director of Occupational Health & Wellbeing)
  • Richard Jackson (Sustainability Director)
  • Denise Long (Director of Student Support and Wellbeing)
Weekly review
Action
Taken by

Weekly Review Group:

  • Dr Robert Aldridge (Associate Professor at the Institute of Health Informatics)
  • Ian Dancy (Chief Of Staff to the Chief Operating Officer)
  • Prof. Graham Hart (Dean of the Faculty of Population Health Sciences)
  • Prof. Andrew Hayward (Professor of Infectious Disease Epidemiology and Inclusion Health Research)
  • Max Hill (Director of Occupational Health & Wellbeing)
  • Denise Long (Director of Student Support and
  • Fiona Ryland (Chief Operating Officer)
  • Dr Laura Shallcross (Associate Professor at the Institute of Health Informatics)
Further action
Action
  • Recommendation made to Senior Management Team (SMT).
  • SMT decisions to be cascaded to respective senior leaders.
Taken by