UCL Energy Institute


We're hiring! PA and Administrator (Bartlett School of Environment, Energy & Resources)

28 June 2019

We're hiring a PA/Administrator, who will work across two of the four institutes that make up the Bartlett School of Environment, Energy & Resources, based in Bloomsbury, central London.

Notepad, phone and laptop on desk

Duties and Responsibilities

The Bartlett School of Environment, Energy and Resources has an exciting opportunity for an experienced PA and Administrators to join the administrative team to support the activities of 4 Institutes: Energy Institute, Institute for Sustainable Resources, Institute for Sustainable Heritage, and Institute of Environmental Design and Engineering. All four Institutes focus on the issue of sustainability within their domains which is conducted through teaching, research and partnership engagement.

The main purpose of the role is to provide secretarial and administrative support to two of the Institute Directors. This will include diary management, arranging meetings and minute taking, logistical support with events, dealing with correspondence, travel bookings and other administrative support. In addition, the successful candidate will provide a first point of contact for staff, students, visitors and external agencies for the two Institutes: advising staff on internal processes, raising purchase orders, dealing with telephone and email enquiries, monitoring and responding as appropriate.

Apply now via the UCL jobs site

Key Requirements

Our ideal candidate must be efficient, organised and take great care in attention to detail. They will be educated to GCSE level at Grade C or above (including Mathematics and English Language) or equivalent. They will have proven experience of providing effective PA support in a complex organisation, including the effective management of a complicated diary.

This is a busy role, in a fast-paced environment, and the post holder is expected to be adaptable, quickly assimilate information and have strong use of initiative. The role requires interaction with many people both internal and external to UCL, therefore a professional attitude, willingness to help and ability to remain tactful and assertive are required in order to execute the duties outlined.

Further Details

If you have any queries regarding the vacancy or the application process, please contact: bseer-recruitment@ucl.ac.uk  

If you have specific questions about the role please contact Gael Anderson: g.anderson@ucl.ac.uk

UCL Taking Action for Equality

  • We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.
  • We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Closing date

  • 8 September 2019 (23.59)

Interview date

  • 17 September 2019