The Study Assistance Scheme (SAS)
The UCL Study Assistance Scheme (SAS) provides support for UCL staff seeking to gain qualifications to support their work and careers.
UCL supports employees who wish to undertake degree or doctorate programmes, professional qualifications or other nationally approved vocational qualifications that are related to their area of work. Individual modules must be credit-bearing, and lead to a qualification.
Formal approval from the Head of Department is required for all applications for SAS process and this is documented throughout the application process.
New & Continuing students must apply for support under SAS for each year of study, due to revisions to the guidelines and changes in personal circumstances. The SAS is revised annually and therefore you should not assume commitment to continued levels of funding. In such instances applicants will be expected to cover the cost and/or from Departmental funds. Please be aware of this when making your application. (see SAS Guidelines - no.17)
Main Eligibility Criteria
You are eligible for funding if you fulfil all of the following criteria:
- UCL employees (on UCL HR Payroll Database)
- Enrolled as a Part time student
- Course of study must be work related
- Applications must be authorised by the Head of Department
- Course must lead to a degree or doctorate programme, professional qualification or other nationally approved vocational qualification
- Your employment contract must cover the academic year that you are applying for SAS (see SAS Guidelines - no.8)
Those not eligible:
- Staff without a contract at UCL
- Staff studying on a full-time course
- Honorary staff or Emeritus (see SAS Guidelines - no.10)
- Post-graduate teaching assistants (PGTA) (see SAS Guidelines - no.11)
- NHS staff & UCLH contracts (unless you have a UCL contract)
- As and when casual staff
- If you voluntarily leave your UCL post during the course of the academic year (see SAS Guidelines - no.19)
- UUK Research students in receipt of full funding (which includes a provision to cover PhD fees) via their grant funder – will not be eligible for SAS.
- if you have alternative funding to cover your course fees
- if you are studying for an accountancy qualification (see SAS guidelines – no 24)
Post Graduate Research qualifications :
PhD/ M.Phil/ MD/MRes & EDd students (research qualifications) who are NOT able to receive Grant funding to cover their course fees will be eligible to receive 50% of the cost of course fees (up to a maximum of £865 for 2013/14). This contribution will be pro-rated for part-time staff. (see SAS Step by Step Guide - no 6)
Taught degrees & Professional Qualifications:
MBA, MA, MSc, BSc, BA, NVQ, Diploma, Certificate students will be eligible to receive 50% of course fees (up to a maximum of £865.00). This contribution will be pro-rated for part-time staff. (see SAS Step by Step Guide - no 6)
There are financial implications if you voluntarily leave UCL employment up to 12 months after completing the course, for which this application applies. (see SAS Guidelines - no.19)
Main Changes to the Scheme for 2013/14
1) The maximum SAS contribution for taught courses has increased from £400 to £865 for 2013/14.
2) For UCL courses - when paying your fees, please pay the total fees minus the expected SAS contribution of £865. Once your SAS application form has been processed and authorised your contribution will be paid directly to the student fees office. If for any reason the SAS contribution is less than £865, the fees office will contact you to pay the balance at a later date.
3) Deadline for the receipt of hard copy applications is on a termly basis. You can still submit an application outside of the termly deadlines however your application will be processed within no timescales and will be dependent on available funds.
SAS Application Process
Please ensure that you have all the information readily available, before applying. Many of the fields in the application are mandatory and if you are delayed while completing the application form you may be logged out.
You must have enrolled for your course and have a student number, before you attempt to complete the SAS application form online. If seeking financial support, you will require your 'Summary of Student Status' (available from your PORTICO record).
You are strongly advised to apply for SAS within 28 days (if available) of enrolling onto your UCL qualification. If you do not apply for SAS, you will need to find funds to pay your fees by the end of October.
When paying your fees, please pay the total fees minus the expected SAS contribution of £865. Once your SAS application form has been processed and authorised your contribution will be paid directly to the student fees office. If for any reason the SAS contribution is less than £865, the fees office will contact you to pay the balance at a later date.
Once we have received your application form, Student Fees will be notified that you have applied for SAS.
Please note: If the application process is not completed correctly you may be financially disadvantaged.
Please Note: The deadline for receipt of your SAS Application form for 2013/14 will be as follows:
- From Friday 4th October 2013 to Friday 20th December 2013
– for those enrolling on their course of study during Term 1
- From Tuesday 2nd January 2014 to Wednesday 16th April 2014
– for those enrolling on their course of study during Term 2
- From Wednesday 23rd April 2014 to Monday 21st July 2014
– for those enrolling on their course of study during Term 3
If you miss the relevant deadline (as above), you can still submit an application however, your application will be processed within no timescales and will be dependent on funding being available
SAS APPLICATION LOG IN
To access the application form, staff must enter their UCL (Information Systems) ID and password.
For more information about passwords, please visit the IS website at www.ucl.ac.uk/is/passwords/.
So that you can monitor the progress of your application, you will be sent an automatic email (to your UCL email account) at each stage of the application process:
- When your application has been received within OD.
- When it has been approved for payment.
You can also track the progress of your application yourself by logging in above, where you can also view your current (and previous) applications.
For staff studying at UCL - once your SAS contribution has been approved and paid, this will show on your PORTICO record, on your 'summary of student status'
For further information
If you have further questions then please email them to: firstname.lastname@example.org.
In order to make e-mails easier to reply to, please type in the subject header: 'SAS_[year of application ie 1314]_ [your name]_[SAS ref no (if applicable]’
eg: SAS_1314_John Smith_ref 3045