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What we do with your information
The Data Protection Act is a piece of law that means that we need to let you know what we do with your personal data, and which pieces of data we need about you.
Access and Widening Participation is part of the University College London (UCL). UCL has to look after the information you give us, and this means we are called the ‘controller’ of the information collected about you.
The information we collect about you
If you apply or take part in one of our events, we may need to collect some information about you. This could include:
- Name
- School
- Contact details
- Date of birth
- Allergies/food preference
- How you fit into the project (e.g. grades)
We may also need to collect information about your teacher and parent or guardian. Please see the full privacy notice if you want to know more about that.
Reports
The Office for Students (OfS) asks us to make sure that university is available to everyone who wants to go, so we need to show them what we’re doing to help people who are interested in going to university. We put reports together for the OfS about the people who come to our events, how they get on at school, and whether they go to university when they’re old enough.
The reports we write don’t include information about you specifically, but will tell the people who read them about:
- the type of people who went to an event
- what they did
- what they thought about it
- if they go to other events
- if going to events helps with their schoolwork, exams or going to university
- the number of people who go on to study at university.
Please note the reports will not use your name.
Photos
Sometimes we take photos at our events. By confirming that you can attend, your parent or guardian has given permission for your photo to be taken (they can e-mail us on wp-data@ucl.ac.uk if they don’t want you to be in the photos) but if, on the day, you don’t want your photo taken you can let a member of staff know. They will give you a lanyard to make sure that you aren’t included.
Who will see your data?
Only staff who work in Access and Widening Participation teams will see your information, unless the programme you’re on has other partners.
Feedback forms
After you’ve taken part in one of our projects, you may be asked to complete a feedback form. This tells us how much you’ve enjoyed it, what you didn’t like, and if there is anything you think would make it better. We use your responses to improve our events and will sometimes include your comments on our official reports. If we do, we will make sure that you can’t be identified from what you’ve said.